Applicant Information
Updated: 19 June 2009
Volunteer Project List

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  • Send an e-mail to: sangreym@si.edu

In addition to internships, we encourage students to consider serving as a volunteer.

Although many internships are not paid, serving a volunteer appointment is different from an internship so make your selection carefully to best fit your interests and needs. Often a student can participate in the same project as either an intern or volunteer. Most projects listed here are also available to students seeking placement as an intern. In addition, many projects listed for interns are also available to volunteers.

While we encourage you to directly contact the sponsoring staff to discuss the details of the project as well as your interests and availability, all behind-the-scenes volunteer opportunities at the Smithsonian are administered by the Smithsonian Visitor Information and Associates' Reception Center (VIARC) and most research and collections opportunities at NMNH fall under the Behind-the-Scenes Volunteer Program (BVP). As a BVP volunteer individuals work on independent projects behind-the-scenes, generally for an indefinate time period.

The Behind-the-Scenes Volunteer Program (BVP) provides assistance to Smithsonian staff by recruiting and placing individuals who wish to contribute their time and expertise to specific areas of need within the Institution. Volunteers work with staff members on both short-term and long-term tasks. Opportunities are generally available in: archives; libraries; administrative offices; conservation laboratories; and curatorial divisions and science collections. Placements are determined by matching volunteer qualifications, knowledge, interests and availability with project requirements.

U
pon completion of a written application and a personal interview, qualified applicants are referred to staff members for consideration. Training, if required, is provided by the project supervisor. Generally a minimum time commitment of 2 months, 6 hours per week during regular business hours, Monday through Friday, is required.

Following is a sampling of volunteer projects available at NMNH. We also have special volunteer opportunities in our educational outreach centers.

Applications for a volunteer position may be submitted at any time. For further information or an application, contact:

VIARC-BVP
Smithsonian Institution
phone: 202.633.2987 (voice/tape); 202.357-1729 (TTY)
e-mail: bvpvolunteer@si.edu

Or print the application form and mail the completed form to the address above. You may include a résumé (maximum 2 pages e-mailed separately), if you wish. Upon receiving your application, someone from VIARC will contact you to schedule an interview.

If you would like to apply for a behind-the-scenes volunteer position .


NMNH Volunteer Projects
Note that more projects for students seeking to volunteer
are available as part of the Internship Project Listing



PROJECT TITLE: Photographic Digitalization of the Green River Fossil Insect Collection

PROJECT DESCRIPTION: The NMNH Department of Paleobiology is home to 35,000 fossiliferous rocks collected within the Green River Formation in the states of Colorado and Utah. The age of the Green River Formation is within the Eocene period and these fossils specifically date back to around 50 million years before present. Each rock usually contains an abundance of insects and floral material as well as spiders, downy feathers, flowers, reptiles. The Paleobiology Department is in the process of creating digital images of this collection in order to make them more readily accessible to scientists around the world. Interns are sought to contribute toward this effort by assisting with the photography of the more than 30,000 fossils in the Green River collection.

QUALIFICATIONS: Candidates should have an understanding of photography and cameras beyond a "point-and-shoot" level, knowing how to make manual setting adjustments, such as exposure levels, white-balance, etc. Images of the specimens are digitally captured through a camera attached to a microsope so a basic knowledge of microscope is helpful, though not mandatory. Candidates should be competant in using a Windows-based computer. Knowlege of Adobe Photoshop is a plus.

TIMETABLE: Fall, 2009. Candidates should be able to commit a minimum of one day per week to this project between the hours of 9:00 a.m. and 4:30 p.m. on weekdays.

CONTACT

Name:
Finnegan Marsh
Phone:
202-633-1342
E-mail:
marshf@si.edu

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PROJECT TITLE: Creating educational content for Google Earth

PROJECT DESCRIPTION: Volunteers are needed to assist with a variety of tasks related to the development of geology-related educational content for inclusion as a Google Earth layer. The proposed layer will feature images, links and descriptions about specialized mineral deposits from around the world. Volunteer tasks will include data entry of geographic information into Excel spreadsheets, scanning scientific documents, building bibliographic databases, creating locality descriptions and editing photo files.

QUALIFICATIONS: This opportunity is best suited for neat, organized and independent persons with at least basic computer skills and experience with Excel spreadsheets. Familiarity with Google Earth or Adobe Photoshop would also be useful. The volunteer must also be willing to commit to an average of at least one day per week for a minimum of six months or equivalent.

TIMETABLE: Indefinite

CONTACT

Name:
Michael Wise
Phone:
202-633-1826

E-mail:
wisem@si.edu

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PROJECT TITLE: Longhorned Woodboring Beetle Curation

PROJECT DESCRIPTION: The Department of Entomology is seeking a volunteer to sort, label, and database identified longhorned woodboring beetles. Volunteer(s) are needed on a somewhat regular basis, especially during the summer. Volunteers will see what few visitors see and will gain a new appreciation for insect diversity!

QUALIFICATIONS: Open to anyone with experience in biology, with a special interest in entomology. Position will require handling delicate, dried beetle specimens, so manual dexterity is required. Attention to detail while entering scientific names in a database is critical. Volunteer must be able to tolerate low levels of naphthalene used for pest control.

TIMETABLE: Indefinite

CONTACT

Name:
Steven Lingafelter
Phone:
202-382-1793
E-mail:
coleopsoceditor@gmail.com

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PROJECT TITLE: Translations of Mollusk Species Descriptions

PROJECT DESCRIPTION: The intern will translate original species descriptions from Spanish, French, German, and Latin to English for mollusk species listed on http://invertebrates.si.edu/cerion/ The work can be done from any computer with internet access, so off-site students can also apply. A list of descriptions in a particular language will be provided and the translations sent in by e-mail. Staff will check them for appropriate malacological jargon and post them to the internet from here. A credit line “Translation by ……” for will be included. To see an example, go to the Cerion website, scroll to Cerion aedilii in the “select from list”, click the go box, then go to original description, “Click to view” to see a description in Spanish for which we are seeking an English translation. There are probably about a hundred descriptions in need of translation on this website.

QUALIFICATIONS: Fluent in language being translated.

TIMETABLE:

CONTACT

Name:
Jerry Harasewych
Phone:
202-633-1745
E-mail:
harasewych@si.edu

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PROJECT TITLE: Establishing an EXCEL relational database for plant-insect associations from the Triassic of South Africa

PROJECT DESCRIPTION: The volunteer will program in EXCEL simple operations (mostly additive, multiplicative and division) for summarizing data within and between datasets (files, sheets). These data involve localities, plant hosts, plant-insect associations, and photographic documentation data that currently are being finalized. Simple bivariate plots will be established prior to a more comprenehsive multivariate analysis of the entire or portions of the data set by Labandeira.

QUALIFICATIONS: Expertise in programing using EXCEL data and producing output bivariate charts and related synthesized data. A familarity with biological data also will be useful.

TIMETABLE: Begin: Anytime during Fall of 2007, and continuing for one to two years thereafter.

CONTACT

Name:
Conrad Labandeira
Phone:
202-633-1336
E-mail:
labandeirac@si.edu


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PROJECT TITLE: Scanning and data entry to help nemerteans be all they can be!

PROJECT DESCRIPTION: Nemerteans are beautiful and interesting marine worms that don’t get the respect they deserve. Few people study them, because information is hard to access and there are very few mentors available – leading to a vicious circle. We are trying to change that with the website nemertes.si.edu. The goal is to gradually compile almost everything that is known about nemerteans and at least provide easy access to resources that will make it practical for people find the information they need. Our main need is scanning literature, especially very rare and delicate older literature, which still is absolutely essential to studying the taxonomy of these worms. We also need data entry – bibliographic information, looking up and recording locality coordinates, recording species information, and more.

QUALIFICATIONS: This opportunity is best suited for persons with at least basic computer skills and willing to commit to an average of at least one day per week for a minimum of six months or equivalent.

TIMETABLE:

CONTACT
Name:
Jon Norenburg
Phone:
202-633-1783
E-mail:
norenburgj@si.edu

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PROJECT TITLE: Organization of plant DNA samples

PROJECT DESCRIPTION: The intern will work on transferring plant DNA samples into bar coded tubes, for long term storage. An Excel spreadsheet matching bar codes to voucher and other information would be produced. Supervision would be provided by Botany Department staff members Zimmer. Interns working for longer periods of time would have the opportunity to perform DNA extractions and gel electrophoresis.

QUALIFICATIONS: Experience with Excel spreadsheets preferred; experience in using automatic pipettors a plus.

TIMETABLE: Ongoing, 10-40 hours per week.

AWARD PACKAGE: None.

CONTACT
Name:
Elizabeth (Liz) Zimmer
Phone:
301-238-1118
E-mail:
zimmerl@si.edu

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PROJECT TITLE: Coral Specimen Inventory

PROJECT DESCRIPTION: Researchers rely on easy electronic access to data about specimens. However, data entry for all previously cataloged coral specimens is not currently included in our master database. Volunteers are needed to assist with this data entry as well as print labels and associate labels with specimens. We also need volunteers to catalog and complete data entry for new specimens.

TIMETABLE: Indefinite

CONTACT

Name:
Timothy Coffer
Phone:
202-633-1761
E-mail:
coffert@si.edu

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PROJECT TITLE
: Plant-Insect Associations Bibliography

PROJECT DESCRIPTION: Open to anyone with experience in biology, especially entomology or botany. The Department of Paleobiology is seeking a volunteer to enter data on plant-insect associations into a relational data-base. Most of the work will involve maintenance and improvement of this data-base. Alternative tasks could include (1) general taxonomic sorting, including numbering, of fossil insect material, or (2) general curation of the Green River Insect collection, which numbers approximately 95,000 specimens. REQUIRES a committment of one or more days per week.

TIMETABLE: Indefinite

CONTACT

Name:
Conrad Labandeira
Phone:
202-633-1336
E-mail:
labandeirac@si.edu


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PROJECT TITLE
: Cretaceous and Cenozoic Plant Fossil Inventory

PROJECT DESCRIPTION: The Smithsonian has the largest collection of Cretaceous and Tertiary plant fossils in the world. These fossils record the evolution of the world's vegetation over the last 150 million years - from the latter part of the age of dinosaurs to the Ice Ages. There are many spectacular specimens - giant palm leaves, petrified fruits and seeds, and delicate flowers. These collections have been made since the 1860's, and so they also have a human historical dimension as well as revealing the history of changing floras and global climate. We have several projects to improve the organization and accessibility of these collections. Collections Inventory. We are currently engaged in an inventory of all of the Cretaceous and Cenozoic plant fossils in the Smithsonian. This involves tallying the number of fossils in each drawer of the collection, and noting their size, locality and other information. This electronic database will make the collections much more accessible to future researchers, and will be used in planning changes in the physical layout of the collection. This is a good chance to look at plant fossils from all over the world, and collections made as long ago as the 1860's.

TIMETABLE: Indefinite

CONTACT

Name:
Scott Wing
Phone:
202-633-1361
E-mail:
wings@si.edu

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PROJECT TITLE: Fossil Labelling

PROJECT DESCRIPTION: The Smithsonian has the largest collection of Cretaceous and Tertiary plant fossils in the world. These fossils record the evolution of the world's vegetation over the last 150 million years - from the latter part of the age of dinosaurs to the Ice Ages. There are many spectacular specimens - giant palm leaves, petrified fruits and seeds, and delicate flowers. These collections have been made since the 1860's, and so they also have a human historical dimension as well as revealing the history of changing floras and global climate. We have several projects to improve the organization and accessibility of these collections. Fossil Labelling. Recent paleobotanical field collections require labelling with Smithsonian locality numbers. You will see lots of fossils from recent field expeditions to Wyoming, Montana, New Mexico, and other places.

TIMETABLE: Indefinite

CONTACT

Name:
Scott Wing
Phone:
202-633-1361
E-mail:
wings@si.edu

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PROJECT TITLE
: Fossil Preparation - Unwrapping Field Collections

PROJECT DESCRIPTION: Unwrapping. Recent paleobotanical field collections need to be unwrapped from field packing, placed in chipboard trays, and in drawers, labelled with Smithsonian locality information, and entered into the collections inventory database. You get to see the latest finds from ongoing projects in the western U.S. and elsewhere.

TIMETABLE: Indefinite

CONTACT

Name:
Scott Wing
Phone:
202-633-1361
E-mail:
wings@si.edu

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PROJECT TITLE
: Plant Fossil Specimen Preparation and Curation

PROJECT DESCRIPTION: Fossil Preparation. Experienced volunteers can assist with preparation of plant fossils - e.g. uncovering portions of fossils that are covered by matrix, trimming blocks, and repairing broken specimens. Plenty of fossil handling. Requires knowledge of how to use an air-scribe. We can provide training.

TIMETABLE: Indefinite

CONTACT

Name:
Scott Wing
Phone:
202-633-1361
E-mail:
wings@si.edu

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PROJECT TITLE
: Scanning Images of Cleared Leaves

PROJECT DESCRIPTION: The Smithsonian holds the largest collection of cleared and stained leaves in the world - more than 20,000 slides are in the collection. These leaves have been chemically cleared, then their veins have been stained red to make them easier to study . Each leaf is mounted on a glass slide for protection and to facilitate study under a microscope. The slides are beautiful. Several projects are underway to conserve and better organize the cleared leaf collection. Scanning Images of Cleared Leaves. The goal here is to create an easily accessible database of leaf vein patterns that can be studied by scientists anywhere in the world over the internet. You will learn how to use a camera and Adobe Photoshop.

TIMETABLE: Indefinite

CONTACT

Name:
Scott Wing
Phone:
202-633-1361
E-mail:
wings@si.edu


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PROJECT TITLE: Leaf Cleared and Stained Slide Repair

PROJECT DESCRIPTION: Slide Repair. Many of the slides in the Cleared Leaf Collection have developed bubbles or areas of crystallization in the mounting medium. They need to be repaired by replacing the mounting medium. Techniques have been developed to make this process efficient, but we need your help to save the biggest collection of cleared and stained leaves in the world!

TIMETABLE: Indefinite

CONTACT

Name:
Scott Wing
Phone:
202-633-1361
E-mail:
wings@si.edu

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PROJECT TITLE: Collections Catalogue Web Applications in PHP (Hypertext Preprocess) Language

PROJECT DESCRIPTION:

The Informatics Office supports database initiatives and web projects throughout the entire museum, including supporting and maintaining the NMNH public web presence, the Research & Collections Intranet Web, the new Multimedia Catalogue System (MCS using KE Software’s EMu), and other collections applications. Our efforts in the Informatics Office are to create and manage information systems, which are critical to providing access to the National Collections and associated information. Major components to the MCS catalogue project include the public and Intranet web presentations of catalogue and collections data. The first potential phase of the project is to build a web-based application in PHP to query, format, and serve existing data from a discipline specific museum collection (or collections) in the MCS. The second phase is to build and document other object based templates in PHP so that other museum web developers can (with minimal effort) create and develop their own individual discipline, collection, and project specific query applications.

QUALIFICATIONS: Applicants should have experience with the PHP programming language, Extended Markup Language (XML) exchange format for web development, and a working understanding of enterprise level object-oriented database management systems. To see and query live data currently being served from the MCS public webserver via PHP, see: http://goode.si.edu/mcs/nmnh/Query.php

TIMETABLE: Indefinite

CONTACT

Name:
Dennis Hasch
Phone:
202-633-0848
E-mail:
haschd@si.edu

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PROJECT TITLE: Botany of the United States Exploring Expedition: 1838-1842

PROJECT DESCRIPTION: Volunteers will work directly in the US National Herbarium to extract specimens collected on the US Exploring Expedition as well as conduct research online, and in libraries and archives to resolve gaps in the specimen data record. Volunteers are also needed to enumerate specimens that have already been located to maintain organization of specimen data. Other opportunities include managing the growing Wilkes collection and transcribing historical documents including some data-entry is required.

Sure we've all heard about the journeys of Captain Cook and Lewis & Clark but have you ever heard about the US Exploring Expedition 1838-1842? There were 6 Vessels, 346 men, plus 9 scientists and artists that traveled the world with the goal of surveying and charting the South Pacific, exploring the Columbia River of the US Pacific NW, and claiming discovery of, then unknown, Antarctica. Even lesser known are the stories of the expedition's scientific collections. The Smithsonian Institution's natural history collections claim their roots in the wealth of specimens brought back by the scientists on board. In the US National Herbarium alone, there are potentially 10,000 US Exploring Expedition specimens from around the world. It is estimated that a total of 50,000 botanical specimens exist at a variety of herbaria across the country and around the globe. A comprehensive narrative discussing the Botany of the US Exploring Expedition has not yet been done. This project focuses on the botanical story of the expedition from its historical and scientific perspectives. The project's goals include enumerating the entire collection, conserving each specimen, and producing a web presentation that integrates specimens and historical documents, such as publications, correspondence, manuscripts, field notes, and journal entries, into a precise resource on the Botany of the US Exploring Expedition.

QUALIFICATIONS: Must have a strong interest in working directly with museum collections, especially with regard to botanical specimens. Must possess strong research skills. Must be able to work independently and demonstrate a commitment to achieving project goals. Must be detail oriented and highly motivated. Careful handling MUST be applied in working with fragile, historical specimens. Knowledge of Microsoft Excel and Microsoft Access a plus. A minimum of 10 hours per week is required. Individuals best suited to the project are eager to search for 'buried' specimens, patient when they don't find them, and possess a sense of humor.

TIMETABLE: Indefinite

CONTACT
Name:
Rusty Russell
Phone:
202-633-0943
E-mail:
russellr@si.edu

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PROJECT TITLE: Power to the Podcasters!
Natural History Web Podcasts at Smithsonian NMNH - Research, Prepare, Record, and Publish

PROJECT DESCRIPTION: Podcasting, like RSS (Really Simple Syndication), is among the fastest growing internet audio visual technologies to syndicate and distribute online information. Likewise, it is growing as one of the best ways to promote museum events and dynamically changing and rich audio and video museum content. NMNH seeks to take advantage of established Podcast technologies and inexpensive tools to utilize its power and trend in support of the new NMNH Web Site which is about to be launched as well as for the promotion of museum events, new exhibits, online websites, and other museum promotional venues.

The technical focus of this opportunity is to work with the NMNH IT Web Branch and/or internal content providers and web managers to develop and implement an easy-to-use Podcast toolbox, establish usage standards, audio encoding guidelines, and documentation for multiple and/or custom museum Podcast feeds through which to distribute and promote museum audio or visual information. If necessary, this opportunity would require ample research (if not already known) into Podcast standards and best practices from which the museum can take full advantage.

Since the NMNH web sphere is emerging deeper into the Smithsonian's utilization of Interwoven TeamSite/OpenDeploy, our Web Content Management (WCM) system, this volunteer opportunity also offers the advantage of gaining valuable experience by working with a powerful and industry standard, enterprise wide WCM.

QUALIFICATIONS: This opportunities best suited for candidates with basic or advanced levels of audio and video web development and especially those with a good or aspiring understanding of Podcast technologies and associated encoding and RSS formats, and those that are interested in working within an industry standard WCM. Moreover, good communication skills, dynamic initiative, creativity, and thorough follow-up with solid documentation skills would also be important to find success with this opportunity.

TIMETABLE: Indefinite

CONTACT

Name:
Dennis Hasch
Phone:
202-633-0848
E-mail:
haschd@si.edu

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PROJECT TITLE: Wield the Power of RSS and Help Feed the Hunger for Smithsonian Natural History Museum Information

PROJECT DESCRIPTION: The RSS, the Really Simple Syndication XML format is among the fastest growing internet technologies to distribute, expose, and share online information. It is also growing as one of the best ways to promote museum websites and dynamically changing and rich museum web content. The NMNH Web Branch seeks to take advantage of the established RSS technologies and utilize its power and trend in support of the new NMNH Web Site which is about to be launched as well as for the promotion of existing websites, exhibits, and other promotional venues.

The technical focus of this opportunity is to work with the NMNH IT Web Branch and/or internal content providers and web managers to develop and implement the required RSS XML templates, usage standards, guidelines, and documentation for multiple museum RSS feeds through which to distribute and promote museum information. If necessary, this opportunity would require ample research (if not already known) into RSS industry standards and best practices from which the museum can take full advantage. Since the NMNH web sphere is emerging deeper into the Smithsonian's utilization of Interwoven TeamSite/OpenDeploy, our Web Content Management (WCM) system, this volunteer opportunity also offers the advantage of gaining valuable experience by working with a powerful and industry standard, enterprise wide WCM.

QUALIFICATIONS: This opportunities best suited for candidates with basic or advanced levels of web development and especially those with a good or aspiring understanding of XML and RSS and those that are interested in working within an industry standard WCM. Moreover, good communication skills, dynamic initiative, creativity, and thorough follow-up with solid documentation skills would also be important to find success with this opportunity.

TIMETABLE: Indefinite

CONTACT

Name:
Dennis Hasch
Phone:
202-633-0848
E-mail:
haschd@si.edu

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PROJECT TITLE
: Fantastic Flash Development and Educational Flash Interactives

PROJECT DESCRIPTION: Flash has been called the industry standard for creating high-impact interactive web presentations, and this description fits well for many museum virtual efforts, online exhibits, and educational and informative interactives. As with other museums and public educational institutions, the use of Flash at NMNH has paralleled the industry trends. This Flash based volunteer opportunity offers 2 optional directions:

1) The firsts is to work with the NMNH IT Web Branch or NMNH Content Providers and implement a small collection of Flash based applications that use the "scribble" coloring book Flash interactive application technology, which basically allows web users to color or draw on a selection of images. The Smithsonian has complete usage rights to these tools and various implementations are already in use at a few other Smithsonian museums. Specifically, the volunteer would assist in choosing and editing optimal natural history related images (dinosaurs, gems, animals, plants, etc.), work with Flash and code configurations, upload, test, and document the steps and procedures. An example of the "Scribble" Flash application can be seen in use at the Smithsonian's Postal Museum.

2) The second opportunity is to develop a less specific Flash based interactive that would allow the volunteer to come up with and implement his or her own idea for an educational or edutainment oriented Flash interactive that makes innovative use of our rich online educational and collections content.

QUALIFICATIONS: These opportunities are best suited for candidates with basic or advanced levels of Flash experience, but aspiring Flash developers are also welcome. Moreover, good communication skills, dynamic initiative, creativity, and thorough follow-up with reasonable documentation would also be important to find success with these opportunities.

TIMETABLE: Indefinite

CONTACT

Name:
Dennis Hasch
Phone:
202-633-0848
E-mail:
haschd@si.edu

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PROJECT TITLE
: Natural History Internal Navigation and Emerging Cascading Style Sheet (CSS) Development

PROJECT DESCRIPTION: NMNH is among the largest and most complex museums in the world. As the Web Branch moves forward to support the web and online needs of our web visitors and professional associates, we also must provide an efficient internal (intranet) web presence to meet the growing needs of internal communication and information sharing. Traditionally, the museum intranet space as been a disparate collection of various office and departmental spaces without a necessary logical structure that supports the internal museum structure. Efforts to consolidate our intranet resources into the Smithsonian's enterprise wide web content management system (WCM) are already underway. The Smithsonian uses Interwoven TeamSite/OpenDeploy among the most powerful and industry standard WCM systems.

The focus of this opportunity is to work with the NMNH IT Web Branch and internal content providers to build and implement a more solid navigational foundation and structure for museum internal resources within the Intranet WCM and assist in the migration of disparate intranet content sources into the new proposed structure and system. Because new NMNH Intranet efforts are moving to CSS functionality, it will also be important to implement a dynamic and changeable format for the navigation that takes advantage of style sheet functionality, from which the NMNH Web Branch has already started to build and manage.

QUALIFICATIONS: This opportunity is best suited for candidates with basic or advanced levels of web development and especially those with a good understanding of CSS and those that are interested in working within an industry standard WCM. Moreover, good communication skills, dynamic initiative, creativity, and thorough follow-up with reasonable documentation would also be important to find success with these opportunities.

TIMETABLE: Indefinite

CONTACT

Name:
Dennis Hasch
Phone:
202-633-0848
E-mail:
haschd@si.edu

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Applications for a volunteer position may be submitted at any time. For further information or an application, contact:

VIARC-BVP
Smithsonian Institution
phone: 202.633.2987 (voice/tape); 202.357-1729 (TTY)
e-mail: bvpvolunteer@si.edu

Or print the application form and mail the completed form to the address above. You may include a résumé (maximum 2 pages e-mailed separately), if you wish. Upon receiving your application, someone from VIARC will contact you to schedule an interview.


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