Updated:
20 August 2010
Internship
Registration & Orientation Guide
Welcome
interns!
|
Quick
Links
Pre-planning
Arrival
While here
Exit
Maintaining Ties
Still
have Questions?
- Send
an e-mail to: sangreym@si.edu
|
Congratulations
on your internship appointment!
We're glad you will be spending
time at the Smithsonian's National
Museum of Natural History and
hope your stay with us is beneficial.
NMNH houses by far the largest
natural history collections
in the world. While here we
encourage you to explore the
different parts of the Museum.
There are 126 million specimens
and many interesting and exciting
research projects in progress
as well as formal and informal
gatherings and groups such as
the Senate of Scientists and
Tuesday Systematics Discussion
lunch.
The
Natural History web pages, while
offering a lot of information,
can sometimes be confusing.
The details provided here are
specifically for those individuals
already selected for a internship
appointment at NMNH. Hopefully
this will help summarize what
you need to do before
you arrive; things
to remember once you get here;
and finally, how
to successful close your appointment
as well as maintain
a relationship with the Museum.
An
internship at the Smithsonian
Institution is a prearranged,
structured learning experience
scheduled within a specific
time frame. The experience must
be relevant to your academic
and professional goals, and
to the goals and activities
of the Institution. An internship
is performed under the direct
supervision of Smithsonian staff.
All
NMNH internships, regardless
of award source, are centrally
administered by Natural History's
Office of Academic Services.
Internships can be paid or unpaid.
Please
note: all Smithsonian interns
must be at least 16 years old.
PREPLANNING
Interns
should work directly with their
Smithsonian sponsor(s) to secure
prior arrangements. A couple
things to keep in mind:
Background
Check and Fingerprinting
Interns
working at Natural History come
into contact with many valuable
and scientifically important
specimens, collections and facilities.
To help ensure their safety
and security all individuals
being considered for placement
in any academic appointment
must first submit to a pre-appointment
Special Agreement Check (SAC)
and receive a favorable determination
rendered by the personnel security
office (PSO). In addition, after
passing the SAC, upon arrival
at the Museum some appointeess
may have to also complete a
National Agency Check and Inquiry
with Credit check (NACI) investigation.
All
internship positions at the
Smithsonian are now characterized
as Non-Critical Sensitive. Internship
placements require successful
adjudication of a pre-appointment
background check. Please allow
at least 4 weeks for this process
to complete BEFORE your planned
arrival. All individuals, U.S.
citizens and Internationals,
nominated for an internship
position must undergo a pre-appointment
background investigation before
an appointment can be confirmed
if requesting an appointment
in-residence for 4 weeks or
longer.
Pre-appointment
requirements:
 1.
Declaration for Federal Employment
- OF
306. Available on-line.
This is a standard form used
for all appointments, not just
employment. Nominees
are required to complete an
OF 306 Declaration for
Federal Employment, issued by
the Office of Personnel Management
(OPM). The OF 306 is available
at the OPM web site as an on-line
fill-in form at: http://www.opm.gov/forms/pdf_fill/of0306.pdf.
2.
Fingerprint Chart - SF 87.
Nominees are also required to
complete an SF 87 Fingerprint
Chart (fingerprint card). The
SF 87 will be mailed directly
by the Smithsonian to individuals
nominated for an internship.
The SF 87 is not available electronically
and cannot be sent via e-mail.
Once you have completed the
both forms, please mail or hand-deliver
to:
|
Smithsonian
Institution
Office
of Protection Services
Personnel
Security Division
P.O.
Box 23793
Washington,
DC 20026-3793
|
Non-local
(to DC/NY) nominees must take
the SF 87 to their local law
enforcement agency or courthouse
to obtain fingerprints. A minimal
fee is usually involved. The
nominee must then mail the completed
OF 306 and SF 87 to the Office
of Protection Services. It is
recommended that nominees return
the forms via express mail with
a tracking number to ensure
better processing.
If
you will be in Washington, D.C.
you may hand-deliver your forms
and be fingerprinted at the
Smithsonian, free of charge.
Please hand-deliver to the Smithsonian
Office of Protection Services
located at 600 Maryland Avenue,
SW Suite 4036. Office Hours
are Monday through Friday, 8:00am
to 4:30pm.
The
Smithsonian Office of Protection
Services (OPS) contracts the
Office of Personnel Management
(OPM) to conduct all investigations.
Based upon the investigation
results, OPS determines the
nominee's suitability for a
position at the Smithsonian.
The turnaround time for investigation
results is about 10 days from
the time information is received
by OPS from the nominee.
OPS
will notify the NMNH Head of
Acaedmic Services when an investigation
is closed. They will then contact
the nominee to extend a formal
internship offer, and provide
further detail.
If
you have questions regarding
this requirement, please e-mail:
ops.pso@si.edu.
Internship
with Stipend
Before
a Smithsonian internship with
stipend can begin documents
must be submitted to the Office
of Fellowships (OF) by your
sponsoring staff at least six
(6) weeks prior to your first
day at the Museum. Before your
arrival you will receive an
official award letter and other
important information which
you must sign and mail back
to OF.
CONTACT
INFORMATION for OF:
Office
of Fellowships
470 L'Enfant Plaza,
SW
Suite
7102
MRC 902
P.O. Box 37012
Washington, DC
20013-7012
phone: 202-633-7070
fax: 202-633-7069
e-mail: siofg@si.edu
Operation:
Monday - Friday
9:00 a.m. to 5:00
p.m.
International Interns
Prior
to travel (allow at least one
month) foreign interns must
check in with Smithsonian's
Office of International Relations
(OIR) to confirm visa arrangements.
The
Office of International Relations
manages and assists in the planning
of visits by foreign scholars
and dignitaries to the SI and
other institutions as appropriate.
OIR also provides passport,
visa and research permit services
and travel and shipping advice
to all individuals traveling
abroad under the auspices of
the Smithsonian.
CONTACT
INFORMATION for OIR:
Francine
Berkowitz / Ray Seefeldt
Office of International Relations
1100 Independence Avenue, SW
Quad, Room 3126
MRC 705
Washington, DC 20560
phone: 202-633-4795
fax: 202-786-2557
e-mail: fcb@si.edu
Role of the Smithsonian Advisor
The
primary role of your Smithsonian
staff sponsor is to provide
guidance on your project, as
well as offer educational advise.
Interns should maintain regular
contact with their Smithsonian
sponsor(s) to discuss the progress
of the internship and problems
related to it. Your advisor
will secure appropriate space,
equipment and services for you.
Visas
With
certain exceptions, every foreign
national who wants to come to
the U.S. must first obtain a
visa from an American embassy
or consulate. The exceptions
are 1) Canadians, and 2) people
entitled to use the Visa Waiver
Program.
All
foreigners should contact Smithsonian's
Office of International Relations
(OIR) for confirmation of visa.
Depending on individual circumstances,
OIR can provide documentation
that will enable foreign nationals
to apply for either an F-1 (student)
or a J-1 (exchange visitor)
visa. In either case, the following
information is required for
OIR to prepare the appropriate
visa certificate:
1.
Intern's Full Name
2. Date of Birth
3. Place of Birth (city and
country)
4. Citizenship (and,
if different, country of permanent
residence)
5. Complete Mailing Address
(i.e., where
to send visa certificate)
6. Highest Academic Degree Received
for
students: current academic level,
major field of study, and name
of university;
for
non-students: current occupation
and name of employer
7. internship
Start Date
8. internship End Date
9. Short (one sentence) description
of what you will do here
10. AMOUNT and SOURCE of financial
support that will be available
to defray your living expenses
while you're here.
Upon
receipt of this information,
OIR will prepare and send to
you by regular international
mail the appropriate documents.
Interns then submit the form
together with visa application,
passport, photograph, and fee
to the nearest US embassy or
consulate. The average processing
time is said to be 2-3 weeks.
Foreigners
studying in the US already have
some sort of visa and usually
don't need any additional immigration
assistance from OIR but they
should check with their school's
foreign student advisor to see
if other paperwork is needed.
Canadians do not need visas
to enter the US for any temporary
purpose. But this does not excuse
them from meeting other requirements
applicable to the immigration
category they're seeking to
use. In other words, they will
still need Form IAP-66 to enter
as an exchange visitor, Form
I-20 to enter as a student,
etc.
The Visa Waiver Program was
created in 1988 to allow citizens
of certain selected countries
to come to the US for business
or pleasure without a visa if
they won't be here more then
90 days. This program now covers
most countries in Western Europe,
plus Australia, New Zealand,
Japan and a few other places.
Documents to sign & return
prior to arrival
- Internships
with stipend only
Included
in your award packet from ORTS
will be your official award
letter and electronic funds
transfer (EFT) authorization
form. You will need to complete
these and return them to ORTS
prior to your arrival.
Housing
The
Smithsonian does not provide
housing nor does the Institution
have housing facilities and
can not formally recommend housing
locations. Interns are responsible
for securing their own housing.
To help you in your search review
links posted at the Answers
to Interns Frequently Asked
Questions - housing.
However,
ORTS maintains a listing of
housing options available in
the Washington DC area and provides
a distribution listing of housing
information. To join this listing
send an e-mail to: housing@si.edu.
Maps and information about the
Metro subway system and Washington
rail and bus system can be found
at on the web at http://www.wmata.com
Some
housing considerations:
-
Most apartments require a 30-day
notice from departing tenants.
Managers may not know if any
apartments will be available
until one month before vacancy.
- Neighborhoods can vary greatly
within just a few blocks. Be
sure to check out the security
of the neighborhood before finalizing
your decision.
- Washington DC is an expensive
city to live in and rents are
high. Interns may want to consider
living in the surrounding areas
with access to the Museum via
bus or subway.
- Some real estate agencies
provide free information about
rental properties.
- Leasing furniture for an unfurnished
apartment may be cheaper that
renting a furnished apartment.
- Parking is limited in many
areas. Ask about off-street
parking and parking regulations
in the neighborhood if a parking
space/lot is not provided.
Travel
Interns
are generally responsible for
making their own travel arrangements
to/from Washington, DC.
An
airline flight into Washington
National (Reagan) Airport then
subway or taxi to your housing
location is an easy efficient
option. Other airports in the
area include Dulles and BWI
(Baltimore Washington International).
A
train to Union Station then
taxi or subway ride to your
housing location is also a good
option. The bus will also deliver
to Union Station where you can
proceed to your housing location
via taxi or subway.
If
interested in commuting to the
Museum by bike visit: http://bikewashington.org/
If you want to clean up after
your travels, showers and lockers
are available in the NMNH East
wing.
Attire
Each
office is different so it's
best to check with your sponsoring
staff for their recommendations
and preferences. Although some
offices will have specific requirements,
dress at the Smithsonian is
generally informal. Casual clothing
that is easy to work in is often
best.
Keep
in mind that Washington summers
tend to be very hot and humid
but the collection areas are
maintained at cool temperatures
to preserve the specimens. It's
wise to include a sweater or
long sleeve shirt in your packing
even if only in-residence during
the summer months.
Arrival
Check List
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1)
Confirm arrival and tenure
dates with your Smithsonian
advisor.
2)
At least FOUR WEEKS prior
to your arrival, complete
and return the OF 306
and SF 86 forms to clear
your background investigation.
3)
At least TWO WEEKS prior
to your arrival, have
your sponsoring staff
make an appointment for
you to check in with NMNH
Academic Services. Registration
sessions are conducted
most Mondays from 9:00
- 9:30 a.m. in the ARC.
4)
Report to the Constitution
Avenue Lobby of the Natural
History Building (10th
Street and Constitution
Avenue, NW) and have the
security office call Mary
Sangrey (202-633-4548)
who will then meet you
in the lobby, sign confirmation
for you to be issued a
temporary badge, and escort
you to the ARC for registration.
5)
Attend NMNH intern registration.
|
During
your registration
session at NMNH
you will:
Receive
authorization
and instruction
about obtaining
your Smithsonian
ID badge, its
use and restrictions.
Receive
authorization
and instruction
about obtaining
access to Smithsonian
facilities, including
issue and activation
of a proximity
card.
Complete
registration documents
including emergency
contact information.
Complete
registration documents
to secure your
Smithsonian e-mail
account and computer
network access.
Sign
copyright and
photographic release
forms.
Be
provided information
about the Museum's
intranets, safety
and security,
and computer security
awareness training.
Be
provided information
and documents
to secure your
Smithsonian library
privileges.
Be
provided information
about the Smithsonian
intranet (Prism)
and NMNH intranets
and other web
resources.
Upon
request you may
also schedule
an orientation
tour around the
Natural History
Building to see
key seminar rooms,
cafeterias, central
laboratory facilities
plus an introduction
to the collections.
|
6) Review Smithsonian's
on-line
intern orientation,
prepared by Smithsonian
Center for Education and
Museum Studies (SCEMS).
7)
For interns receiving
a stipend, make an appointment
to check in with ORTS
(phone: 202-633-7070).
|
At
ORTS you will:
Review
and sign several
important forms
associated with
your stipend payment.
Receive
information about
stipend payment
schedule.
Receive
information about
taxes.
|
8)
Meet with your sponsoring
staff.
|
Upon
arrival your advisor
will:
After
Registration and
Orientation, meet
you in the Constitution
Avenue Lobby and
show you how to
get to your office
and work space.
Introduce
you to administrative
staff.
Where
appropriate, introduce
you to key collections
management personnel
and provide an
overview of the
Department's collections
management policies.
Describe
facilities available
to you and policies
about their use
including administrative
equipment (e.g.
photocopiers)
plus research
laboratories and
equipment.
Show
you where and
how to send and
receive regular
and express mail.
Show
you where and
how to obtain
general supplies
and review the
use of Smithsonian
stationary and
mailing privileges.
Show
you your work
space, including
your computer
access and telephone
as well as how
to use Smithsonian
phone services
and discuss calling
policies.
Describe
emergency procedures
and point out
emergency exits
and evacuation
routes.
|
9)
For international interns,
make an appointment to
check with OIR.
|
ARRIVAL
INFORMATION
Where
are we?
Natural
History Building (NHB):
Taking up about two city blocks,
the Natural History building
is located at 10th Street and
Constitution Avenue, NW in Washington,
DC. Although there are many
staff entrances, when first
arriving you should go to the
entrance located on Constitution
Avenue at 10th Street.
For
a map of the National Mall,
including the National Museum
of Natural History and other
Smithsonian museums, as well
as exhibit floor maps of NMNH,
see our maps
page.
Metrorail,
Washington's subway system,
and Metrobus link the city with
nearby communities in Maryland
and Virginia. Every subway station
is equipped with an elevator
and most with escalators. Metrorail
is conveniently located near
many Smithsonian museums. The
closest Metro Station to the
National Museum of Natural History
is the Smithsonian Station (Mall
exit) on the Blue and Orange
line. For a Metrorail map and
more information, visit the
Metro Website at: http://www.wmata.com.
Museum
Support Center (MSC): The
Museum also maintains a support
facility in Suitland, Maryland
(Museum Support Center - MSC).
One of the first such facilities
in the world of its kind, the
Museum Support Center (MSC)
was dedicated in May 1983 after
two years of construction and
a decade of intensive planning.
The facility covers 4 ½
acres of land and contains over
half a million square feet of
space dedicated to the storage
and safeguarding of museum collections.
Located in Suitland, Maryland,
7 miles from the Smithsonian
Museums on the mall, this unique
zigzag shaped building incorporates
the latest in museum technology.
The
Smithsonian operates a free
hourly shuttle bus service from
the National Museum of Natural
History on the National Mall
to the Museum Support Center.
The shuttle departs from the
Mall entrance of the museum
on Madison Drive on the hour,
arriving at the Museum Support
Center 30 minutes later. The
shuttle operates during regular
business hours. More
information about getting to
MSC.
Getting
Around the Natural History Building
It's
a big building. Most of us probably
spent at least a couple hours
our first week here wandering
the halls of the Museum, completely
lost. As part of your registration
at NMNH we'll offer you a quick,
guided tour around. However,
a couple things to remember.
There are three floors in the
"Main" building and
six floors in each of the East
and West research wings plus
a basement, attic and seven
floors in the new East Court.
Third floor of the Main Building
lines up with Sixth floor of
the East and West Wing and Sixth
floor East Court (think of the
Main building as having higher
ceilings).
NMNH
Check-in
To
officially record your appointment,
all new interns at Natural History
must attend an NMNH registration
session. Sessions at Natural
History are conducted Mondays
from 9:00 - 9:30 a.m. in the
ARC (Room 59B), prior appointment
is required*.
During registration new interns
will complete the necessary
documents to officially register
their appointment, secure an
e-mail account, library card
and photo ID.
When
you arrive call the Office of
Academic Services (202-633-4548).
Someone will meet you in the
Constitution Avenue Lobby and
escort you to the Academic Resources
Center (ARC) which can be found
in the Main part of the Natural
History Building, Ground Floor
just down the corridor headed
West from the Constitution Avenue
entrance.
Following
your registration in the ARC
you will, most likely, receive
your identification credentials.
All interns are required to
show a picture I.D. (driver's
license, state ID, student ID,
etc.) to receive Smithsonian
identification credentials.
International interns must show
their passport.
*
To book
a Natural History registration
appointment the intern's sponsoring
staff must send an e-mail request
to Mary Sangrey. A simple e-mail
works best with just the following
information:
-
INTERN'S FULL NAME
- INTERNSHIP START DATE:
- INTERNSHIP END DATE:
- REGISTRATION DATE:
Forms
to Complete
A
"Welcome Interns"
packet is available at Natural
History in display cases outside
the Academic Resources Center
(ARC). This packet includes
the following documents for
you to complete and return to
Mary:
*
Intern Registration Form
* Background Survey Questionnaire
* Copyright Agreement and Photographic
Release
* Office Registration Form
* E-mail Form & User Agreement
* Borrowing Registration (for
Library card)
You
will need to have available
your insurance information,
emergency contact information,
local address, and one sentence
describing your internship project.
ORTS
Check-in
- Internships
with stipend
The
Office of Research and Training
Services (ORTS) expects all
official Smithsonian interns
receiving a stipend paid through
ORTS, in residence in the Washington
area, to check in with them
upon arrival. During check-in
the intern will sign several
important forms and receive
crucial payment information.
At this time ORTS will also
provide general information
about the Smithsonian, review
the financial award package
including stipend payment schedules,
and taxes.
OIR Check-in
- All International
interns
All
non-US citizens are required
to check in with Smithsonian's
Office of International Relations
within one week of their arrival.
Remember,
you will need a social security
number to open a bank account
and to file taxes. Staff at
OIR can offer guidance on this.
Fingerprinting and Background
Investigation Clearance
All
interns are required to report
to the Personnel Security Office
for confirmation of fingerprinting
and background investigation
clearance.
Personnel
Security Office
Capital
Gallery, 4th Floor,
Room 4036
600 Maryland Avenue,
SW
Washington, DC
Monday
- Friday (only)
8:00 - 11:45 a.m.
1:00 - 3:45 p.m.
Smithsonian Identification Credentials
(ID)
and Proximity Access
The
National Museum of Natural History
is a secured facility. Everyone
entering the building must display
a valid and current Smithsonian
ID and have their bags inspected
by a security officer.
To
receive your Smithsonian photo
identification badge you will
be required to provide the following
information:
-
-
-
Social
Security Number
(non-US citizens must provide
their Passport Number)
-
Appointment
Start Date
-
Appointment
End Date
1.
SMITHSONIAN ID BADGE ISSUE:
An ID authorization form will
be issued to you during your
intern registration in the ARC.
Your ID will only be valid through
your appointment end date, as
reported by your sponsoring
staff. Take your signed ID authorization
form to the Smithsonian ID office
along with a valid and current
photo ID (non-US
citizens must present their
passport). You
will be issued a "PURPLE"
photo ID without proximity.
Once issued your photo ID you
will need to secure a separate
proximity card.
Smithsonian
ID Office
Capital
Gallery, 4th Floor, Room 4310
600 Maryland Avenue, SW
Washington, DC
phone: 202-633-5610
Fax: 202-633-5611
Monday
- Friday (only)
8:00 - 4:30 p.m.
Directions:The
Capital Gallery building is
located at 600 Maryland Avenue
at the corner of 7th Street
just steps above the L'Enfant
Plaza Metro (7th & Maryland
exit). The building is accessible
by Metro, via the DC Circulator
(red line), and by staff shuttle.
(The Capital Gallery is also
a short walk, from the Natural
History Building.)
Please
note that the Capital Gallery
building is divided in two
parts: for Smithsonian offices,
use the entrance nearest the
Metro -- enter the building
through the double glass doors,
then a quick right through
a second set of glass doors.
Elevators are located just
beyond the security desk and
foyer.
Take
the elevators to the fourth
floor. Exit the elevators
on the fourth floor and walk
towards the green wall. Make
a left. The ID office will
be the second office on the
left side, room 4310.
2.
PROXIMITY ACTIVATION:
We recently moved into a new
phase of building security.
The number pad access locks
previously in place at NHB that
opened doors and operated elevators
to behind-the-scenes areas have
been phased out. In their place
are proximity card activated
locking mechanisms on all doors
and staff elevators. To gain
access to facilities and use
elevators all interns must secure
a proximity card. Once issued
a Smithsonian photo ID, report
to the NHB Security office (located
in the Constitution Avenue Lobby)
for proximity card issue.
3.
REPORT BADGE NUMBER:
Once receiving your Smithsonian
ID and proximity card you must
report the badge and card number
to the Office of Academic Services.
Note:
Your ID and proximity card are
the property of the Smithsonian
and must be surrendered to a
security officer upon their
request. You can NOT use or
display an expired ID. If you
plan on being in-residence longer
than the expiration of your
ID you MUST renew your authorization
or return your ID to the Office
of Academic Services for issue
of a temporary pass. Under no
circumstances can interns keep
their badges beyond the expiration
date.
Other
Privileges of your Smithsonian
ID
On
presentation of a valid Smithsonian
ID, interns will be given a
20 percent discount in Smithsonian
Museum Shops. Each shop features
items related to the museum's
collection, including books,
posters, and crafts.
On presentation of a valid Smithsonian
ID, you will receive a 20 percent
discount in public food facilities
at the Smithsonian. As an intern,
you have access to staff food
facilities Monday through Friday
in the Hirshhorn Museum, the
National Air and Space Museum,
the National Museum of American
History, the National Museum
of Natural History, and the
Castle Deli. The prices in staff
facilities have already been
discounted.
One complimentary IMAX ticket
per week per valid Smithsonian
ID badge will be issued for
film screenings at the Lockheed
Martin IMAX@ Theater at the
National Air and Space Museum
and the Johnson IMAX@ Theater
at the National Museum of Natural
History, and for selected programs
at the Einstein Planetarium
at NASM.
Schedules,
locations, and show times are
available at http://www.smithsonian.org/imax
or by calling 202-633-4629.
Safety Awareness Training
The
National Museum of Natural History
(NMNH) has developed a source
for basic safety information,
the Natural History Building
Safety Guide, that is available
to all building occupants. This
Guide provides a broad range
of safety information specific
to the Natural History Building
(NHB), including emergency communication
and evacuation information,
that all occupants need to understand
for their personal safety. The
Museum knows that safety awareness
is essential for a safe work
environment.
Orientation
to the Natural History Building
(NHB) through review of the
NHB Safety Guide is mandatory
for all new occupants of the
Natural History Building, and
must be completed immediately
upon your first arrival. Information
is posted on the NMNH intranet
- NHB
Safety Guide. To access
the Safety Guide, and take the
mandatory training on-line,
select the "New Occupant"
link. Once you have completed
your orientation, you will receive
a certificate acknowledging
your completion of this valuable
safety training. You are asked
to complete your orientation
within five (5) working days
of your receipt of this notice.
You will be reminded of the
need to complete this training
if you have not done so in the
time allowed. Your understanding
of the Safety Guide’s information
and compliance with its requirements
will be verified by Rudy Anderson,
the NHB Safety Manager, once
you have completed the orientation
and have received your certificate.
Natural
History has a responsibility
to provide all our staff and
guests, including interns, with
a safe environment in which
to work and experience the many
opportunities afforded by our
collections, ongoing research,
exhibits and related public
programs. For the Natural History
Building (NHB), this is accomplished
through a coordinated safety
program consistent with Federal
and Smithsonian requirements,
including the Institution's
Zero-Injury Goal. For an effective
program, it is the responsibility
of all building occupants to
be aware of, and follow safe
work practices for their own
well being and that of their
coworkers, the visiting public,
our collections, and other property.
E-mail Account and Network Access
All
interns will be provided a Smithsonian
e-mail account and account on
the shared network.
E-mail
is Smithsonian’s official
mode of communication. All those
in-residence for more than 4
weeks are expected to have direct
e-mail accounts. It’s through
e-mail that all safety and security
notices are conveyed to all
building tenants. Also, it’s
through e-mail that interns
receive special notices concerning
their appointment and opportunities
available to them.
To
receive your e-mail account
and network access, complete
the OCIO request form (found
in the interns registration
packet). Once your account has
been set up your sponsoring
staff will receive notification
through their e-mail, including
information about your temporary
password access. You must next
go in and activate your account,
including changing your temporary
password.
All
interns are included in the
"NH interns" e-mail
group and it's through this
group that you'll receive special
notification concerning your
appointment as well as information
and events relevant to interns.
To
read your e-mail remotely via
your web browser you my go in
through the internet (http://webaccess.si.edu).
Computer Security Awareness
Training
All
interns are required to complete
the annual Computer Security
Awareness Training. This interactive
course is designed for all Smithsonian
residents. Smithsonian Directive
931 requires that everyone who
uses a Smithsonian computer
complete this training on a
yearly basis. Training is only
available on the Smithsonian
intranet. To begin go to: http://sectrain.si.edu/
you will need your network ID
and password.
This
course consists of ten lessons.
It does not need to be completed
in one session. As you complete
each lesson, the system will
record your progress and the
next lesson's title will appear
in the menu located on the left
side of this screen. Once you
complete the training, you will
have the option to print a copy
of the course completion certificate
for your own records.
If you have any questions or
need assistance call the OCIO
Help Desk 202-633-4000 or send
an e-mail to:OCIOHelpDesk@si.edu.
Library Privileges
Interns
with appointments for more than
a one month may obtain a Smithsonian
library card by completing the
Borrowing Authorization Form,
provided in the NMNH intern's
Registration Packet and also
available at the nearest Smithsonian
Branch Library. The form requires
countersignature by the intern's
Smithsonian sponsor. Interns
may borrow SIL materials for
a one-month loan period. Interns
can also use Interlibrary Loan
and Document Delivery Service
to request books from other
libraries. Information on utilizing
this service is found at http://www.sil.si.edu/ILL/ill.htm.
Hours
for most libraries are 8:45
a.m. - 5:15 p.m., Monday through
Friday.
Interns
are encouraged to take advantage
of the twenty branches of the
Smithsonian Institution Libraries
(SIL), which house 1.5 million
volumes, 40,000 rare books,
15,000 current journals, and
2,000 manuscripts.
You
will find reference materials,
individual subject files, journals,
books, and audiotapes on every
museum topic. Newspapers and
journals of general interest
can be found in the Central
Reference Branch.
The
Smithsonian Institution Research
Information System (SIRIS)
is the online catalogue of resources
held by the Institution's libraries,
archives, and other specialized
research centers. Ask one of
the librarians for assistance
in requesting materials through
interlibrary loan. It generally
takes at least 2-3 weeks for
materials to arrive.
Smithsonian
Institution Libraries
http://www.sil.si.edu
Hours: 8:45 A.M.-5:15 P.M.,
Days: Monday through Friday.
You
will also have access to the
Library of Congress and Washington-area
public libraries.
The
Library of Congress
http://www.loc.gov
101 Independence Avenue,SE
Washington, DC 20540
phone: 202.707.5000
Books
can only be used on the premises.
All patrons using the Library's
reading rooms and/or collections
must have a user card with a
photo on it. User cards can
be obtained at the reader registration
station in Room lM140 of the
Madison Building (Independence
Avenue, SE, between 1st and
2nd Streets) by presenting a
driver's license or passport,
and completing a brief self-registration
process.
Once
you have your library card you
will be able to manage your
library account online by clicking
the My Account tab on SIL’s
web-based catalog.
Types
of Material That Can Be Borrowed
* Books in general circulating
collections
* Microforms and audiovisual
material
* Bound journals (with some
exceptions—see staff at
your servicing library)
Note
that research privileges at
the Library of Congress may
be arranged through Smithsonian
Libraries.
WHILE HERE
Fitness Facility
AT
NASM:A
physical fitness facility is
located in the National Air
and Space Museum (NASM). Smithsonian
interns with cards issued by
the Occupational Health Services
(OHS) division of the Office
of Environmental Management
and Safety (OEMS) may use the
facility on weekdays, on weekends,
and on holidays.
Interns
who want to use the facility
must obtain approval of their
physician on form 51- 1434,
available in either the National
Museum of American History Occupational
Health Center or the Victor
Building Occupational Health
Center.
NMAH
Occupational Health Center
Constitution Avenue &
12th Street, NW
First Floor
MRC 985
phone: 202-633-3670
Victor
Building Occupational Health
Center
750 9th Street, NW, Concourse
Level, Suite C100
MRC 602
phone: 202-633-7990
fax: 202-275-1270
Return
the completed form to the NMAH
health unit. After the form
has been reviewed and approved,
a physical fitness facility
card will be issued.
To
enter the facility, you must
sign the register and give your
physical fitness facility card
and Smithsonian ID badge to
the NASM security office. The
NASM security office is located
in the east side of the parking
lot on the basement level, Room
P705 (phone: 202-357-1391).
In exchange, an access key and
a locker lock and key will be
provided. Your Smithsonian ID
badge will be returned when
the lock and keys are returned.
Users must pay to have lost
locks and keys replaced.
AT
NHB:
Locker rooms for men and women
are available on the Ground
Floor, near the East Loading
Dock, and have shower facilities.
These for use any time.
Medical
Facilities
There
are two on-site
Smithsonian health
units. These units
offer emergency
response, basic
first aid services,
flu shots and
immunizations.
National
Museum of American
History
12th Street &
Constitution Avenue,
NW
First Floor
phone: 202-633-3670
Victor Building
Occupational
Health Center
750 9th Street,
NW, Concourse
Level, Suite
C100
MRC 602
phone: 202-275-2222
fax: 202-275-1270
Nearby
hospitals include:
George
Washington University
Hospital
900 23rd Street,
NW
phone: 202-715-4000
web: www.gwhospital.com
Howard
University Hospital
2041 Georgia Avenue,
NW
phone: 202-865-6100
web: www.huhops.org
Work Hours
Interns
are expected to be in-residence
consistent with their appointment
as agreed by their staff sponsor.
Some internships are full-time
while others are part-time and
some projects are even conducted
remotely. Full-time is typically
defined as five days per week,
Monday - Friday, 8 hours per
day. Typical work hours are
8:45 a.m. to 5:15 p.m.
If
you are planning to be at the
Museum late, please notify your
sponsoring staff for approval
as well as the NHB Security
office.
Medical Insurance
Unfortunately,
Smithsonian insurance plans
are not available to individuals
serving an internship. However,
interns are strongly urged to
secure adequate medical coverage
during their internship period
and some programs require proof
of insurance prior to acceptance.
Worker's Compensation
Any
on-the-job injury, however slight,
should be reported to your supervisor.
A formal accident report will
then be completed as a factual
record of the accident and as
a basis for resolving claims
for injury compensation.
Time
& Attendance / Leave Policies
Because
of the limited period of tenure
associated with a internship
appointment, no formal provision
is made for vacation or sick
leave. Interns are expected
to fulfill their agreement with
their sponsoring staff during
the entire duration of the appointment,
except for approved absences.
Leave of absence and periods
of field work longer than one
month require the approval of
both the sponsoring staff (advisor)
and your Intern Coordinator.
However,
interns are allowed to take
a reasonable number of sick
days.
Rights & Responsibilities
Interns
have the right to a safe and
harassment-free working environment.
The Smithsonian has a zero tolerance
policy for harassment and no
retaliation will be tolerated
against any person for reporting
harassment. Reports are taken
seriously and dealt with promptly.
Any intern who feels they are
being harassed or the subject
of discrimination are encouraged
to report their claims immediately.
Important
offices and resources at the
Smithsonian:
Employee
Assistance Program
Interns
having a problem or a difficult
situation affecting their
work are encouraged to contact
the Employee Assistance Program
(EAP). They are here to listen,
advise and refer you to services
or resources which may help.
Typical
concerns EAP can assist you
with include:
•
Substance Dependency and
Addiction
• Family and Marital
Crisis
• Financial Problems
• Workplace Stress
• Medical Concerns
• Caregiver Demands
• Mental Health and
Wellness
• Workplace Violence
• Management Support
• Employee Counseling
• Reasonable Accommodation
Guidance
Office of Equal Employment and
Minority Affairs
Office
of Equal Employment
and Minority Affairs
(OEEMA)
Capital Gallery,
Suite 2091
600 Maryland Avenue,
SW
MRC 521
Washington, DC
20024
Telephone: 202-633-6430
Fax: 202-275-2055
TTY: 202-275-0756
Labor and Employee Relations
Branch (LER)
Office
of Human Resources
Victor Building, Suite 6100
MRC 912
750 Ninth Street, NW
Washington, D.C. 20560-0912
phone: 202-275-1102
TTY: 202-275-1110
Job Line 202-287-3102
Intranet Address http://ohr.si.edu
The
Ombudsman is a neutral party
to whom individuals can bring
any work-related problem, concern
or complaint that cannot be
resolved through normal channels.
The Ombudsman will respect confidentiality
when requested, will listen
to the problem and discuss steps
to take to help you reach a
fair resolution.
Ombudsman
Chandra
Heilman
Quad, Suite 3146
MRC 725
Washington, DC 20560
phone: 202-633-2010
fax: 202-633-2009
e-mail: heilmanc@si.edu
Smithsonian Advocacy Groups
Smithsonian
advocacy groups conduct monthly
meetings, provide recruitment
and programming assistance,
and are instrumental in the
development of the Smithsonian’s
cultural awareness programming.
The Smithsonian employee advocacy
groups are:
-
Gay, Lesbian, Bisexual, and
Transsexual Employees at the
Smithsonian Institution (SI
GLOBE)
-
Latino
Working Committee (LWC)
-
Smithsonian
Advocates for the Deaf and
Hard of Hearing (SIADHH)
-
Smithsonian
African American Association
(SAAA)
-
Smithsonian
American Indian Employee Network
(SAIEN)
-
Smithsonian
Asian/Pacific American Heritage
Committee (SAPAHC)
-
Smithsonian
Institution’s Women’s
Council (SIWC)
Standards of Conduct
Interns
must adhere to Smithsonian's
policies regarding the conduct
of research. These are posted
on the Smithsonian intranet
under Smithsonian Directive
103.
Interns
are not employees of the Institution
and are not authorized to represent
the Smithsonian in any official
capacity.
Supplementary Support
Interns
may receive financial support
from other sources in addition
to their Smithsonian internship,
provided no special demands
are made upon your time that
conflict with your internship
agreement. This includes accepting
Smithsonian-sponsored contract
work.
Changing Tenure Dates
To
change tenure dates interns
must first contact their Smithsonian
advisor for approval. If the
request is approved, your sponsoring
staff must notify Mary Sangrey
via e-mail of the approved changes.
Stipend
- Internships
with stipend
Stipends
for awards administered through
ORTS are based upon a twelve-month
appointment, and generally prorated
for shorter tenure periods.
The amount and disbursement
schedules of stipends and allowances
are specified in individual
award agreements. Interns are
usually paid biweekly or at
the end of each month of the
internship period. Unless a
waiver is applied for, and approved,
interns must make arrangements
to have stipend payments deposited
directly into a US bank account.
Here's
a quick reference of some of
the banks in the DC area.
Bank
of America
http://www.bankofamerica.com
Chevy Chase Bank
http://www.chevychasebank.com
Citibank
http://www.citibank.com
First Union National Bank
http://www.firstunion.com
First Virginia Bank
http://www.firstvirginia.com
Presidential
Bank
http://www.presidential.com
Wachovia
Bank
http://www.wachovia.com
Tax Information
- Internships
with stipend
Payment
of income tax is a personal
obligation of each intern, and
all funds (stipend plus allowances
for research, and travel) provided
under Smithsonian-administered
internships are subject to taxes.
It's the intern's responsibility
to maintain his/her own accurate
records regarding these amounts,
to be able to determine that
portion of the award which is
taxable, to report such amounts
on proper IRS forms, and to
pay all required taxes. Since
tax liability varies on a case
by case basis, the Institution
can not give authoritative advise
with respect to an individual's
taxes. The Smithsonian will
provide interns with a summary
financial statement for each
tax year of the internship.
US
Citizens & Resident Aliens
Be
advised that income taxes
are NOT withheld from stipend
payments. You may be required
to file quarterly estimate
withholdings of Federal income
tax. A penalty WILL be assessed
by the IRS if these quarterly
payments are suppose to be,
but are not made. Refer to
IRS Publication 520, "Scholarships
and internships," for
detailed information. A copy
of this is available on the
IRS
web site.
Foreign
Nationals
In
general, the tax guidelines
for foreign interns are similar
to those for US citizens.
However, internship awards
ARE subject to withholding
of US Federal income tax.
This required withholding
can be as high as 30% of the
total amount unless the intern
is in the United States on
a J or F visa. For interns
on J or F visas tax withholding
is limited to a maximum of
15%, and withholding may be
further reduced in some cases.
Elimination of tax withholding
may apply for those foreign
nationals who are eligible
to claim full exemption under
the terms of tax treaties
between their home country
and the US.
All
foreign awardees are asked
to complete and return a visa/tax
questionnaire provided by
ORTS in order to help determine
the intern's tax status in
advance of the appointment
start.
All
interns may be subject to additional
income taxes imposed by the
government of the state of their
residence during the internship
appointment, such as Washington
DC, Virginia, or Maryland. Interns
are expected to acquaint themselves
with specific regulations in
their place of residence during
their internship appointment.
If interns reside in the jurisdiction
for more than 183 days of the
year, District of Columbia and
Maryland tax returns must be
filed on April 15 of the year.
Virginia returns are due by
May 1.
Use of Smithsonian Facilities
Interns
will be provided appropriate
space to serve their appointment
and, as appropriate, may receive
access to Smithsonian equipment
and facilities.
Each
unit maintains specialized equipment
and facilities. Use the following
links to reference information
about each of Natural History's
science units and the specialize
facilities of each:
Following
is a listing and description
of the central facilities available:
Laboratories
of Analytical Biology
The Laboratories of Analytical
Biology (LAB) is a consortium
of facilities that support the
research of scientists at the
NMNH. LAB serves the research
community of the NMNH in the
pursuit of focused, first class
science with an experienced
staff, shared instrumentation,
support and training. The aim
of LAB is to enhance the research
environment and contribute to
the general scientific literacy
by providing current technological
resources in the areas of molecular
biology, microscopy and scientific
computing. LAB welcomes all
NMNH researchers, affiliated
staff and other SI researchers.
Any NMNH researcher, with the
approval of their department
chair, can use a bench space,
computer facilities, and all
equipment at the LAB.
Laboratories
of Analytical Biology - Genomics
Core
Currently housed at the Museum
Support Center in Suitland,
Maryland, the genomics facilities
include an 8,000 square-foot
laboratory and office complex.
Lab space and equipment provide
the capability of performing
a full range of comparative
modern molecular methods and
include separate DNA extraction
facilities and areas. Automated
capillary DNA sequencing, multiple
PCR machines, including a real-time
PCR capability, microfluidic
separation technology for DNA,
RNA and proteins, automated
robotic liquid handlers, and
cloning areas are housed within
the genomics core. Computer
facilities include UNIX workstations,
Macintosh and PC compatible
computers and a parallel computing
cluster connected in a network
to facilitate the collection
and analysis of molecular data
in a phylogenetic context.
Laboratories
of Analytical Biology - Scanning
Electron Microscopy Core
The Scanning Electron Microscope
(SEM) Lab is one of the core
facilities of the Laboratories
of Analytical Biology (LAB)
providing microscopy and imaging
services for NMNH researchers
and visiting interns, including
the preparation and examination
of biological samples for scanning
electron microscopy. The SEM
Lab supports the research interests
and conservation efforts of
NMNH scientists by providing
state-of-the-art instrumentation,
training in its use, and assistance
in preparing samples for study.
The SEM Lab is equipped for
conventional preparation, cytochemical
and immunocytochemical localizations,
whole mount preparations and
high resolution scanning microscopy.
The laboratory has 2 conventional
SEM's plus an environmental
SEM enabling research on difficult,
uncoated, or hydrated materials.
The recently purchased stereo
microscope allows researchers
to overcome the lack of depth
of field typically encountered
in light optics. The SEM core
facilities also include a vacuum
evaporator, high-resolution
sputter coater, critical point
dryer and all other ancillary
support equipment for specimen
preparation and examination.
Contact: Scott Whittaker.
Natural
History Libraries
The NMNH Library was formed
as an administrative entity
in 1981 and is one of 20 libraries
within the Smithsonian Institution
Libraries. It consists of a
main location plus 15 specialized
collections. The library features
scholarly, highly technical
and research-oriented materials
in cross-disciplinary topics
within the general areas of
interest to the NMNH. It contains
about 120,000 items on general
science, biology, ecology, evolution,
biodiversity, geology, paleontology,
conservation and other subjects.
There are over 500 journal subscriptions
and a large number of journals
received on exchange. The NMNH
Main Library and its satellite
locations all have strong collections
of 19th- and 20th-century literature.
In addition, the National Agricultural
Library, the Library of Congress,
the National Library of Medicine,
and the Geological Survey Library
make the Washington area one
of the best in the country for
bibliographic research. Contact:
Ann Juneau.
Natural
History Libraries - Joseph F.
Cullman 3rd Library of Natural
History
The Joseph F. Cullman 3rd Library
of Natural History holds a world-class
collection of rare materials
in the history of anthropology
and the natural sciences, with
over 10,000 rare books dating
from the 15th to the 19th centuries.
Opened in 2002, the facility
brings together subject-specific
collections previously scattered
across twelve separate locations
in three buildings. The collections
span the range of research interests
in the museum: physical and
cultural anthropology, ethnology,
Native American linguistics,
and archeology; botany; ornithology,
mammalogy, herpetology, ichthyology,
entomology, malacology, and
other zoological fields; paleontology;
and geology and mineralogy.
The Library provides cross-disciplinary
strengths in the narratives
and reports of early voyages
of exploration and scientific
expeditions, catalogues of natural-history
collections from the Renaissance
into the modern era, and publications
on field-collecting and museum
preservation techniques in the
18th and 19th centuries. In
addition, the Cullman Library
holds the personal library of
founder James Smithson, the
Deshayes (mollusks) taxonomic
card file, and a collection
of decorated 19th-century bindings
from the Institution's former
Horticulture Library. Contact:
Leslie Overstreet.
Smithsonian
Marine Station at Fort Pierce
701 Seaway Drive,
Fort Pierce, Florida 34949
The Smithsonian Marine Station
(SMS) is located in Fort Pierce
on the east coast of central
Florida. SMS is a facility of
the NMNH and serves as a field
station that draws up to 100
top scientists and students
each year from the Smithsonian
and collaborating institutions
around the world. The facility
is situated in a biogeographical
transitional zone where there
is access to both tropical and
temperate biota, and the Gulf
Stream is easily accessible
with its abundance of long-distance
larvae and rich plankton. A
diverse fauna is found in the
variety of habitats from the
mangroves, seagrass beds, and
mud flats of the Indian River
Lagoon to the sandy beaches
and worm reefs of the oceanic
coast and the various substrata
of the offshore continental
shelf including coquinoid limestone
ledges, oculinid coral reefs,
and shell hash plains. The SMS
specializes in studies of marine
biodiversity and ecosystems
of Florida.
Research focuses on the Indian
River Lagoon and the offshore
waters of Florida's east central
coast, with comparative studies
throughout coastal Florida.
Ongoing research programs include
the systematics, ecology, and
functional morphology of algae;
life histories of meiofaunal
organisms, sipunculans, polychaetes,
and gastropods; ecology of foraminiferans;
systematics, reproduction, and
ecology of several groups of
echinoderms and crustacea; and
studies of mangrove ecosystems.
The resident science program
concentrates on life histories
of marine invertebrates, benthic
ecology of the Indian River
Lagoon and near shore reefs,
marine plant-animal interactions,
and chemical ecology of seaweeds
and invertebrates.
The
facilities at the SMS include
an 8,000 square-foot laboratory/office
building and a residence for
visiting scientists on an
8-acre campus. Available for
use by visiting scientists
are laboratories for histology,
electron microscopy, electrophoresis,
DNA studies, biochemistry,
a photographic darkroom, small
industrial shop, and offices
and laboratories for individual
scientists. Specialized equipment
includes recirculating sea
water systems, equipment for
preparing tissues for light
and electron microscopy, a
scanning and a transmission
electron microscope, confocal
microscope, centrifuges, an
ultra-cold freezer, equipment
for electrophoresis studies,
a thermocycler for DNA analyses,
high-performance liquid chromatographs,
a gas chromatograph/mass spectrometer,
and a UV-visual spectrophotometer.
There is also a wide variety
of light microscopes and photographic,
video and computer equipment.
The SMS owns four boats for
use in field studies: a 17-foot
Boston Whaler and 21-foot
Carolina Skiff for research
within the Indian River lagoon,
a 21-foot center-console boat
to access near-shore waters,
and a 39-foot boat, the R/V
SUNBURST, for work on the
nearby continental shelf.
Contact: Valerie Paul
Photographic
and Printing Services
Are you planning to present
your research as a poster
at a scientific conference
and need your poster printed?
Photo Services can help. Complete
a SI 800 form (available on
the intranet), secure the
signature of your advisor
and deliver to the photo services
office.
Parking
There is no public parking facility
at the Smithsonian on the National
Mall; on-street parking is limited
and posted times are enforced.
There are commercial parking
lots and garages located within
several blocks of the museums.
There is also a limited number
of parking spaces for vehicles
with the appropriate license
plate or permit for visitors
with disabilities.
Parking
is allowed on a space-available
basis after 3:00 p.m. Such parking
is not subject to the daily
fee.
Parking
is free to SI interns on weekends
and holidays at all SI controlled
facilities, NMNH, NMAH, SISC
& NASM.
Publications
Financial
assistance for publication of
manuscripts, even those produced
as part of your internship,
is not available centrally through
the Smithsonian. However, individual
advisors and Departments may
have special resources to contribute.
We recommend you discuss this
directly with your advisor.
Copyright
Intellectual
property rights, including copyrights
in works created by Smithsonian
interns within the scope of
their award and under the auspices
of the Smithsonian, belong to
the Smithsonian Institution.
Further use of such works by
interns shall be subject to
prior permission which may be
granted by the Smithsonian Institution
on a case-by-case basis in a
written agreement. Questions
and requests for permission
should be submitted to the Office
of the General Counsel.
Photographic Release
The
Smithsonian Institution keeps
photographic records of its
courses, programs, and other
events and occasionally uses
selected photographs in publications,
brochures, and on-line services
to illustrate the work of the
Smithsonian. Interns will be
asked to give (or not give)
formal permission to the Smithsonian
Institution to use photographs
taken which may include the
intern in brochures, publications,
and electronic information describing
the programs and services of
the Smithsonian.
Acknowledgments
We
request that the Smithsonian
Institution be acknowledged
in any works resulting from
your internship appointment
and copies provided to sponsoring
units as well as ARC.
Links to other Resources
Washington
abounds in free and inexpensive
activities! The following reference
may be helpful:
Washington
City Paper
This is published every Thursday,
is free and available at Metro
Stops and in many cafes. It
highlights some of the week's
cultural events.
http://www.washingtoncitypaper.com
The
Washington Post
It's a good source of event
information. It also publishes
an online guide for Washington-area
interns.
http://www.washingtonpost.com
Washington,
DC, Convention and Tourism
Corporation
1212 New York Avenue, NW,
Suite 600
Washington, DC 20005
202.789.7000
http://www.washington.org
DC
Heritage Tourism Coalition
1250 H Street, NW, Suite 1000
Washington, DC 20005
202.661.7581
http://www.dcheritage.org
National
Park Service, Office of
Public Affairs
1100 Ohio Drive, SW
Washington, DC 20242
202. 619.7222
Dial-a-Park: 202.619.7275
http://www.nps.gov
Maryland
Office of Tourism Development
217 E. Redwood Street, 9th
Floor
Baltimore, MD 21202
1.800.634.7386
http://www.mdisfun.org
Virginia
Tourism Corporation
901 E. Byrd Street
Richmond, VA 23219
1.800.786-4485
http://www.virginia.org
OTHER
RESOURCES
African
American Civil War Memorial
Metro Stop: U Street
U Street and Vermont Avenue.
NW
http://www.afroamcivilwar.org
Arlington National Cemetery
Metro Stop: Arlington Cemetery
http://www.arlingtoncemetry.org
Art
Night on the Mall
Free music, movies, and art
events at select Smithsonian
museums during the summer.
Watch the VIARC activity announcements
for a complete schedule.
Chinatown
Metro Stop: Gallery Place/Chinatown
Corcoran Gallery of Art
http://www.corcoran.org
Dumbarton
Oaks Museum and Garden
http://www.doaks.org
Eastern
Market
Metro: Eastern Market
7th Street and North Carolina
Avenue, SE
http://www.easternmarket.net
Embassy
Row
http://www.embassy.org/
embassy_row
Georgetown
Flea Market
Open each Sunday from 9:00
a.m. to 5:00 p.m.
Wisconsin Avenue and S Street.
NW. in Georgetown
(Take Metrobus 30. 32.34.
36.)
Jazz
Cafe at the National Museum
of Natural History
Food and live jazz every Friday
night.
http:/
/jazzsmithsonian.org/events/ev_start.asp
International
Spy Museum
http://www.spymuseum.org
Meridian
Hill Park
http://www.nps.gov/rocr/cultural/merid.htm
Millennium
Stage
The John F. Kennedy Center
for the Performing Arts
Free daily performances at
6:00 p.m.
http://www.kennedy-center.org/programs/millennium
Mount
Vernon Estate and Gardens
http://www.mountvernon.org
National
Building Museum
http://www.nbm.org/home
National
Gallery of Art
http://www.nga.gov
National
Geographic Society Explorer's
Hall
http://www.nationalgeographic.com/explorer
National
Museum of Women in the Arts
http://www.nmwa.org
The
Octagon Museum
http://www.archfoundation.org/octagon
Old
Stone House
A historic colonial structure
in Rock Creek Park.
http://www.nps.gov/rocr/oldstonehouse
Phillips
Collection
http://www.phillipscollection.org
Politics
& Prose Bookstore and
Coffeehouse
Free evening lectures by noted
authors.
http://www.politics-prose.com
Rock
Creek Park
http://www.nps.gov/rocr
Screen
on the Green
Free old movies shown during
summers in front of the Washington
Monument. Watch the newspapers
for schedule.
Studio
Theatre
http://www.studiotheater.org
The
Supreme Court
Metro Stop: Union Station
or Capitol South
1st and East Capitol Streets,
NE
Visitor Information Line:
202.479.3050
http://www.supremecourts.gov
Textile
Museum
http://www.textilemuseum.org
The
National Mall
Metro Stop: Smithsonian
In addition to the Smithsonian
museums, here you will find
many of DC's monuments: FDR
Memorial, Korean War Veterans
Memorial, Lincoln Memorial,
Thomas Jefferson Memorial,
Vietnam Veterans Memorial,
and Washington Monument.
Most are open from 8:00 a.m.
to midnight.
http://www.nps.gov/nama
US
Botanical Garden
http://www.nationalgarden.org
United
States Capitol Building
Metro Stop: Union Station
or Capitol South
Open daily from 9:00 a.m.
to 4:30 p.m., with guided
tours available Monday-Saturday.
SCEMS arranges special tours
for Smithsonian interns during
the summer months - watch
for e-mail notifications.
http://www.aoc.gov
The
White House
Metro Stop: McPherson Square
1600 Pennsylvania Avenue.
NW
Visitors Office Info Line:
202-456-7051
http://www.whitehouse.gov
Wolf
Trap (Performing Arts
National Park)
http://www.wolf-trap.org
In
addition, many young professionals
enjoy after-work relaxation
in entertainment districts.
These include:
- Adams
Morgan (NW Washington, DC)
- Dupont
Circle (NW Washington, DC)
- Capitol
Hill (N E Washington, DC)
- Georgetown
(NW Washington, DC)
- Old
Town Alexandria (Alexandria,
VA.)
- Downtown
Bethesda (Bethesda, MD.)
There
are many sports and recreation
sites in the DC area.
Rock
Creek Park includes fifteen
miles of trails and winds
through the middle of the
District.
The
Washington-Baltimore area is
home to many professional sports
teams:
Mystics
(wnba)
Wizards
(NBA)
Capitals
(NHL)
DC
United (MLs Soccer)
Redskins
(NFL)
Ravens
(NFL)
Orioles
(MLB).
MCI
Center
http://www.mcicenter.com
FedEx Stadium
http://www.redskins.com/stadinfo.asp
Ravens
Stadium
http://www.ravenszone.net
RFK
Stadium
http://www.dcunited.com
Oriole
Park at Camden Yards
http://www.theorioles.com
HOW
TO CLOSE YOUR APPOINTMENT
Exit Clearance Form
Copies
of Natural History's "Intern
Exit Clearance Form"
are available outside the ARC.
Forms require the clearance
signature from your advisor
as well as NMNH libraries, ITO,
plus where appropriate, your
administrative office and Collections
Management unit. Return completed
form plus your ID and proximity
card to Mary Sangrey in the
Academic Resources Center -
or - mail to MRC 106.
There
are several versions of Exit
Clearance Forms available to
interns. You are NOT required
to complete the "employee"
version that includes clearances
beyond the scope of most internship
appointments.
Exit Clearance - Administration
An
administrative officer from
your office must confirm that
you've paid all outstanding
debts owed to the Institution
as well as completed necessary
forms (e.g. travel vouchers)
and returned borrowed keys,
supplies and equipment. For
most general internships your
sponsoring staff can sign for
your administrative officer.
However,
we recommend that you leave
your forwarding address, telephone
number and e-mail with your
administrative office so they
can appropriately direct inquiries
to you.
Exit Clearance - Library
Prior
to exit you must secure the
signature confirmation from
an NMNH librarian that all your
library materials have been
returned or appropriately transferred.
Exit Clearance - Technologies
& E-mail
Prior
to exit you must close your
Smithsonian e-mail account and
network access. Although accounts
are set to automatically lock
on the "not to exceed"
date listed in your award letter,
you should first notify ITO
that your appointment is complete
and request at your accounts
be closed.
Exit Clearance - Collections
Where
appropriate, the collections
manager from your Department
must confirm that you've cleared
all collections and facilities
obligations including refiling
of borrowed specimens and completing
specimen loan arrangement. For
most general internships your
sponsoring staff can sign for
the collections.
Exit Clearance - Smithsonian
ID & Proximity
After
securing the clearance signature
for each of the exit elements
on the Interns Exit Clearance
Form, return this along with
your photo ID (and if appropriate,
separate proximity access card(s))
to Mary Sangrey in the Academic
Resources Center - or - mail
to MRC 106.
Remember:
SI Credentials are the property
of the Smithsonian Institution.
Credentials remain the property
of the Smithsonian Institution
after being issued to a holder
and even after the expiration
date. Each holder must surrender
his or her credentials in its
entirety on its expiration date,
upon termination of his her
association with the Smithsonian,
or at the request of the Office
of Protection Services.
MAINTAINING
A RELATIONSHIP WITH THE MUSEUM
Changing Status - Other Academic
Appointments
Once
you've completed your internship
appointment you may wish to
maintain formal collaborative
links to the Museum through
another academic appointment.
An
academic appointment provides
a formal scholarly affiliation
with the Institution. There
are six academic
appointment categories:
Adjunct Scientist, Research
Associate, Collaborator, Student,
Fellow, and Intern.
Extending NMNH E-mail Accounts
Upon
confirmation from your advisor,
in some cases, interns can maintain
their Smithsonian e-mail account
pending approval of the Natural
History Office of Information
Technologies. Contact ITO to
discuss the details and appropriate
protocols.
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