Updated:
2 April 2007
Fellows
Registration & Orientation Guide
Welcome
Fellows!
|
Quick
Links
Pre-planning
Arrival
While here
Exit
Maintaining Ties
Still
have Questions?
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Congratulations
on your fellowship appointment! We're glad you
will be spending time at the Smithsonian's National
Museum of Natural History and hope your stay with
us is beneficial. While here we encourage you
to explore the different parts of the NMNH. There
are 127 million specimens and many interesting
and exciting research projects in progress as
well as formal and informal gatherings and groups
such as the Senate of Scientists and Tuesday Systematics
Discussion lunch.
The
Natural History web pages, while offering a lot
of information, can sometimes be confusing. The
details provided here are specifically for those
individuals already selected for a fellowship
appointment at NMNH. Hopefully this will help
summarize what you need to do before
you arrive; things to remember
once you get here; and finally, how
to successful close your appointment as well
as maintain a relationship
with the Museum.
Fellowships
at the Smithsonian Institution provide students
and scholars with opportunities to pursue independent
research projects in association with members
of the Smithsonian professional research staff.
There
are four levels of fellowships, based on academic
level:
Graduate
Student Fellowships
are typically awarded to Masters level students.
These fellowships provide opportunities for students
to conduct research in association with Smithsonian
staff members. Students must be formally enrolled
in a graduate program of study, must have completed
at least one semester but not yet have been advanced
to candidacy in a doctoral program.
Predoctoral
Fellowships
target students who have have completed coursework
and preliminary examinations for the doctoral
degree, and are engaged in dissertation research.
Postdoctoral
Fellowships
are awarded to scholars who have held the doctoral
degree or equivalent for fewer than seven years.
Senior
Fellowships
are awarded to scholars who have held the doctoral
degree or equivalent for more than seven years.
FELLOWSHIP
TYPES
All
NMNH fellowships, regardless of award source,
are centrally administered by Natural History's
Office of Academic Services.
There
are three categories of fellowship appointment:
1.
Smithsonian Fellowship
2. Visiting student, Visiting Scholar / Scientist
Fellowship
3. External Fellowship
Smithsonian
Fellowship: A "Smithsonian Fellowship"
is an official academic appointment awarded by
the Institution following application and competitive
review through the formal Smithsonian
Institution Fellowship Program. Funding
is provided and administered by Smithsonian's
Office of Research and Training Services (ORTS).
Awardees are granted the title "Smithsonian
Fellow."
Visiting
Student, Visiting Scholar / Scientist Fellowship:
Some individual units as well as specific researchers
at NMNH may offer fellowship(s) using specialized
funds, often received through grants. Although
funded separately, these awards are also administered
by ORTS. Awardees are given the title "Visiting
Student Fellow" (Predoctoral level)
or "Visiting Scientist/Scholar
Fellow" (Postdoctoral level).
External
Fellowship: NMNH welcomes students and scholars
who have received external funding to support
a fellowship at our Museum. These fellowships
are considered External Fellowships and awardees
use the title "External
Fellows."
Smithsonian's
Office of Research and Training Services (ORTS)
manages only those fellowships whose stipend payment
is administered through the Smithsonian (Smithsonian
Fellowships and Visiting Scholar / Visiting Scientist
Fellowships). Individuals awarded a fellowship
appointment administer through ORTS will receive
detailed information in the mail concerning the
terms of their appointment. This web page serves
as the only information resource for individuals
serving an External Fellowship appointment at
NMNH.
PREPLANNING
Fellows
should work directly with their Smithsonian sponsor(s)
to secure
prior arrangements. A couple things to keep in
mind:
Background
Check and Fingerprinting
-
All Fellowships
Fellowss
working at Natural History come into contact with
many valuable and scientifically important specimens,
collections and facilities. To help ensure their
safety and security all individuals being considered
for placement in any academic appointment must
first submit to a pre-appointment Special Agreement
Check (SAC) and receive a favorable determination
rendered by the personnel security office (PSO).
In addition, after passing the SAC, upon arrival
at the Museum some appointeess may have to also
complete a National Agency Check and Inquiry with
Credit check (NACI) investigation.
All
fellowship positions at NMNH are now characterized
as Non-Critical Sensitive. Placements requires
successful adjudication of a pre-appointment background
check. Please allow at least 4 weeks for this
process to complete BEFORE your planned arrival.
All individuals, U.S. citizens and Internationals,
nominated for an academic appointment must undergo
a pre-appointment background investigation before
an appointment can be confirmed
Pre-appointment
requirements:
1. Declaration for Federal Employment -
OF 306.
Available on-line. This is a standard form used
for all appointments, not just employment. Nominees
are required to complete an OF 306 Declaration
for Federal Employment, issued by the Office of
Personnel Management. The OF 306 is available
at the OPM web site as an on-line fill-in form
at: http://www.opm.gov/forms/pdf_fill/of0306.pdf.
2. Fingerprint Chart - SF 87. Nominees
are also required to complete an SF 87
Fingerprint Chart (fingerprint card). The SF 87
will be mailed directly by the Smithsonian to
individuals nominated for an internship. The SF
87 is not available electronically and cannot
be sent via e-mail.
Once you have completed the both forms, please
mail or hand-deliver to:
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Office
of Protection Services
Personnel Security Division
c/o Dwight Kersey or Ebony Moses
Capital Gallery Building
600 Maryland Avenue SW, Suite 4036
Washington, D. C. 20024
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Non-local
(to DC/NY) nominees must take the SF 87 to their
local law enforcement agency or courthouse to
obtain fingerprints. A minimal fee is usually
involved. The nominee must then mail the completed
OF 306 and SF 87 to the Office of Protection Services.
It is recommended that nominees return the forms
via express mail with a tracking number to ensure
better processing.
If
you will be in Washington, D.C. you may hand-deliver
your forms and be fingerprinted at the Smithsonian,
free of charge. Please hand-deliver to the Smithsonian
Office of Protection Services located at 600 Maryland
Avenue, SW Suite 4036. Office Hours are Monday
through Friday, 8:30am to 11:45am and 1:00pm to
3:45pm.
The
Smithsonian Office of Protection Services (OPS)
contracts the Office of Personnel Management (OPM)
to conduct all investigations. Based upon the
investigation results, OPS determines the nominee's
suitability for a position at the Smithsonian.
The turnaround time for investigation results
is about 10 days from the time information is
received by OPS from the nominee.
OPS
will notify the NMNH Head of Acaedmic Services
when an investigation is closed. They will then
contact the nominee to extend a formal offer,
and provide further detail.
If
you have questions regarding this requirement,
please contact Dwight Kersey, Personnel Security
Specialist at (202) 633-1595 or kerseyd@si.edu.
Once
an appointment is confirmed a National Agency
Check and Inquiry with Credit check (NACI) investigation
will be conducted and evaluated. For this the
appointee must next complete forms SF
85 and OF
612.
Certification of Degree
- Smithsonian Fellowships only
Before
a Smithsonian Postdoctoral Fellowship can begin
the fellow must have completed the doctorate.
Formal conferral of a Ph.D. is not necessary as
long as the actual work, writing and revisions
are completed and fully accepted by the university
and committee. Except in cases where the Ph.D.
has been conferred prior to application, postdoctoral
fellows are required to submit to ORTS certification
confirming their status and/or approval of their
university.
Predoctoral
Fellows must submit to ORTS certification that
all requirements for the doctorate (e.g. course
work, prelims, orals) other than the dissertation
research have been completed before the start
of the appointment.
CONTACT
INFORMATION for ORTS:
Office
of Research and Training Services
470 L'Enfant Plaza, SW
Suite
7102
MRC 902
P.O. Box 370
Washington, DC 20013-7012
phone: 202-633-7070
fax: 202-633-7069
e-mail: siofg@si.edu
Operation:
Monday - Friday
9:00 a.m. to 5:00 p.m.
International Fellows
- All Fellowships
Prior
to travel (allow at least one month) foreign fellows
must check in with Smithsonian's Office of International
Relations (OIR) to confirm visa arrangements.
The
Office of International Relations manages and
assists in the planning of visits by foreign scholars
and dignitaries to the SI and other institutions
as appropriate. OIR also provides passport, visa
and research permit services and travel and shipping
advice to all individuals traveling abroad under
the auspices[ices of the Smithsonian.
CONTACT
INFORMATION for OIR:
Francine
Berkowitz
Office of International Relations
1100 Independence Avenue, SW
Quad, Room 3126
MRC 705
Washington, DC 20560
phone: 202-633-4795
fax: 202-786-2557
e-mail: fcb@si.edu
Travel Allowance
- Smithsonian, Visiting Scholar
& Visiting Scientist Fellowships
The
travel allowance, if offered in the award agreement,
is intended to assist with the fellow's relocation
from their place of residence to the Smithsonian.
Fellows offered a travel allowance as part of
their award may receive payment before the start
of the fellowship by submitting a written request
to ORTS indicating the anticipated date of travel
and the address to which the check should be mailed.
Usually the travel allowance will be issued approximately
two months before the travel date. If not requested
in advance, the allowance is paid at the beginning
of the appointment.
NOTE:
travel allowance is considered taxable, along
with other income received from the fellowship.
Role of the Smithsonian Advisor
- All Fellowships
The
advisor's primary role is to provide counsel to
the fellow on his/her research. Fellows should
maintain regular contact with their Smithsonian
sponsor(s) to discuss the progress of the research
and and problems related to it. The advisor will
help the fellow secure space, equipment and services
within the Department assigned. Fellows should
discuss these details with their advisor prior
to arrival.
Visas
- All Fellowships
With
certain exceptions, every foreign national who
wants to come to the U.S. must first obtain a
visa from an American embassy or consulate. The
exceptions are 1) Canadians, and 2) people entitled
to use the Visa Waiver Program.
All
foreigners should contact Smithsonian's Office
of International Relations (OIR) for confirmation
of visa. Depending on individual circumstances,
OIR can provide documentation that will enable
foreign nationals to apply for either an F-1 (student)
or a J-1 (exchange visitor) visa. In either case,
the following information is required for OIR
to prepare the appropriate visa certificate:
1.
Fellow's Full Name
2. Date of Birth
3. Place of Birth (city and country)
4. Citizenship (and, if different,
country of permanent residence)
5. Complete Mailing Address (i.e.,
where to send visa certificate)
6. Highest Academic Degree Received
for
students: current academic level, major field
of study, and name of university;
for
non-students: current occupation and name of
employer
7. Fellowship
Start Date
8. Fellowship End Date
9. Short (one sentence) description of what
you will do here
10. AMOUNT and SOURCE of financial support that
will be available to defray your living expenses
while you're here.
Upon
receipt of this information, OIR will prepare
and send to you by regular international mail
the appropriate documents. Fellows then then submit
the form together with visa application, passport,
photograph, and fee to the nearest US embassy
or consulate. The average processing time is said
to be 2-3 weeks.
Foreigners
studying in the US already have some sort of visa
and usually don't need any additional immigration
assistance from OIR but they should check with
their school's foreign student advisor to see
if other paperwork is needed.
Canadians do not need visas to enter the US for
any temporary purpose. But this does not excuse
them from meeting other requirements applicable
to the immigration category they're seeking to
use. In other words, they will still need Form
IAP-66 to enter as an exchange visitor, Form I-20
to enter as a student, etc.
The Visa Waiver Program was created in 1988 to
allow citizens of certain selected countries to
come to the US for business or pleasure without
a visa if they won't be here more then 90 days.
This program now covers most countries in Western
Europe, plus Australia, New Zealand, Japan and
a few other places.
Documents to sign & return prior to arrival
- Smithsonian, Visiting Scholar
& Visiting Scientist Fellowships
Included
in your award packet from ORTS will be your official
award letter and electronic funds transfer (EFT)
authorization form. You will need to complete
these and return them to ORTS prior to your arrival.
Housing
- All Fellowships
The
Smithsonian does not provide housing nor does
the Institution have housing facilities and can
not formally recommend housing locations. Fellows
are responsible for securing their own housing.
To help you in your search review links posted
at the Answers
to Fellows Frequently Asked Questions - housing.
ORTS
also maintains a listing of housing options available
in the Washington DC area and provides a distribution
listing of housing information. To join this listing
send an e-mail to: housing@si.edu.
Maps
and information about the Metro subway system
and Washington rail and bus system can be found
at on the web at http://www.wmata.com
Some
housing considerations:
-
Most apartments require a 30-day notice from departing
tenants. Managers may not know if any apartments
will be available until one month before vacancy.
- Neighborhoods can vary greatly within just a
few blocks. Be sure to check out the security
of the neighborhood before finalizing your decision.
- Washington DC is an expensive city to live in
and rents are high. Fellows may want to consider
living in the surrounding areas with access to
the Museum via bus or subway.
- Some real estate agencies provide free information
about rental properties.
- Leasing furniture for an unfurnished apartment
may be cheaper that renting a furnished apartment.
- Parking is limited in many areas. Ask about
off-street parking and parking regulations in
the neighborhood if a parking space/lot is not
provided.
Travel
- All Fellowships
Fellows
are generally responsible for making their own
travel arrangements to/from Washington, DC.
An
airline flight into Washington National (Reagan)
Airport then subway or taxi to your housing location
is an easy efficient option. Other airports in
the area include Dulles and BWI (Baltimore Washington
International).
A
train to Union Station then taxi or subway ride
to your housing location is also a good option.
The bus will also deliver to Union Station where
you can proceed to your housing location via taxi
or subway.
If
interested in commuting to the Museum by bike
visit: http://bikewashington.org/
If you want to clean up after your travels, showers
and lockers are available in the NMNH East wing.
Attire
- All Fellowships
Dress
at the Smithsonian is informal. Casual clothing
that is easy to work in is best.
Keep
in mind that Washington summers tend to be very
hot and humid but the collection areas are maintained
at cool temperatures to preserve the specimens.
It's wise to include a sweater or long sleeve
shirt in your packing even if only in-residence
during the summer months.
Arrival
Check List
- All Fellowships
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1)
Complete pre-appointment background check
and fingerprinting requirement.
-
All Fellowships
2)
Confirm arrival and tenure dates with your
Smithsonian advisor.
-
All Fellowships
|
Upon
arrival your advisor will:
Meet
you in the Constitution Avenue Lobby
and show you how to get to your
Department and work space.
Introduce
you to the Department Chairman and
administrative staff.
Introduce
you to key collections management
personnel and provide an overview
of the Department's collections
management policies.
Describe
facilities available to you and
policies about their use including
administrative equipment (e.g. photocopiers)
plus research laboratories and equipment.
Show
you where and how to send and receive
regular and express mail.
Show
you where and how to obtain general
supplies and review the use of Smithsonian
stationary and mailing privileges.
Show
you your work space, including your
computer access and telephone as
well as how to use Smithsonian phone
services and discuss calling policies.
Describe
emergency procedures and point our
emergency exits and evacuation routes.
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3)
Make an appointment to check in with NMNH
Academic Services (send e-mail to: sangreym@si.edu).
-
All Fellowships
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During
your registration session at NMNH
you will:
Receive
authorization and instruction about
obtaining your Smithsonian ID badge,
its use and restrictions.
Receive
authorization and instruction about
obtaining access to Smithsonian
facilities, including proximity
activation.
Complete
registration documents including
emergency contact information.
Complete
registration documents to secure
your Smithsonian e-mail account
and computer network access.
Sign
copyright and photographic release
forms.
Be
provided information about the Museum's
intranets, safety and security,
and computer security awareness
training.
Be
provided information and documents
to secure your Smithsonian library
privileges.
Be
provided information about the Smithsonian
intranet (Prism) and NMNH intranets
and other web resources.
Receive
an orientation tour around the Natural
History Building including key seminar
rooms, cafeterias, central laboratory
facilities plus an introduction
to the collections.
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4) Make an appointment to check in with
ORTS (phone: 202-633-7070).
-
Smithsonian, Visiting Scholar
& Visiting Scientist Fellowships
|
At
ORTS you will:
Sign
several important forms associated
with your fellowship and, in most
cases, receive your initial payment.
Receive
information about stipend payment
schedule.
Receive
information about
enrolling in health insurance through
the Smithsonian.
Receive
information about taxes.
Receive
information about housing possibilities.
Be
provided an overview of the Smithsonian
and each fellows responsibilities
to the Institution and the fellowship
program.
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5)
Make an appointment to check with OIR.
-
All Foreign Fellows
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ARRIVAL
INFORMATION
Where
are we?
- All Fellowships
Natural
History Building (NHB): Taking up about two
city blocks, the Natural History building is located
at 10th Street and Constitution Avenue, NW in
Washington, DC. Although there are many staff
entrances, when first arriving you should go to
the entrance located on Constitution Avenue at
10th Street.
For
a map of the National Mall, including the National
Museum of Natural History and other Smithsonian
museums, as well as exhibit floor maps of NMNH,
see our maps
page.
Metrorail,
Washington's subway system, and Metrobus link
the city with nearby communities in Maryland and
Virginia. Every subway station is equipped with
an elevator and most with escalators. Metrorail
is conveniently located near many Smithsonian
museums. The closest Metro Station to the National
Museum of Natural History is the Smithsonian Station
(Mall exit) on the Blue and Orange line. For a
Metrorail map and more information, visit the
Metro Website at: http://www.wmata.com.
Museum
Support Center (MSC): The Museum also maintains
a support facility in Suitland, Maryland (Museum
Support Center - MSC). One of the first such facilities
in the world of its kind, the Museum Support Center
(MSC) was dedicated in May 1983 after two years
of construction and a decade of intensive planning.
The facility covers 4 ½ acres of land and
contains over half a million square feet of space
dedicated to the storage and safeguarding of museum
collections. Located in Suitland, Maryland, 7
miles from the Smithsonian Museums on the mall,
this unique zigzag shaped building incorporates
the latest in museum technology.
The
Smithsonian operates a free hourly shuttle bus
service from the National Museum of Natural History
on the National Mall to the Museum Support Center.
The shuttle departs from the Mall entrance of
the museum on Madison Drive on the hour, arriving
at the Museum Support Center 30 minutes later.
The shuttle operates during regular business hours.
More
information about getting to MSC.
Getting
Around the Natural History Building
- All Fellowships
It's
a big building. Most of us probably spend at least
a couple hours our first week here wandering the
halls of the Museum, completely lost. As part
of your registration at NMNH we'll offer you a
quick, guided tour around. However, a couple things
to remember. There are three floors in the "Main"
building and six floors in each of the East and
West research wings plus a basement, attic and
seven floors in the new East Court. Third floor
of the Main Building lines up with Sixth floor
of the East and West Wing and Sixth floor East
Court (think of the Main building as having higher
ceilings).
NMNH
Check-in
- All Fellowships
To
officially record your appointment, all new fellows
at Natural History must attend an NMNH registration/orientation
session. Sessions at Natural History can be scheduled
for any day or time but we recommend following
the intern registration schedule with sessions
conducted every Monday from 9:00 - 9:30 a.m. in
the ARC (Room 59B). During registration new fellows
will complete the necessary documents to officially
register their appointment, secure e-mail account,
library card and photo ID.
When
you arrive, after meeting with your advisor, report
to the Office of Academic Services, located in
the Academic Resources Center (ARC) which can
be found in the Main part of the Natural History
Building, Ground Floor just down the corridor
head West from the Constitution Avenue entrance.
Make an appointment to meet with your NMNH Fellowship
Coordinator, Mary Sangrey.
Forms
to Complete
- All Fellowships
A
"Welcome Fellows" packet is available
at Natural History in display cases outside the
Academic Resources Center (ARC). This packet includes
the following documents for you to complete and
return to Mary:
*
Fellow Registration Form
* Background Survey Questionnaire
* Copyright Agreement and Photographic Release
* Office Registration Form
* E-mail Form & User Agreement
* Borrowing Registration (for Library card)
You
will need to have available your insurance information,
emergency contact information, and local address.
ORTS
Check-in
- Smithsonian, Visiting Scholar
& Visiting Scientist Fellowships
The
Office of Research and Training Services (ORTS)
expects all official Smithsonian Fellows in residence
in the Washington area to check in with them upon
arrival. During check-in the fellow will sign
several important forms and receive crucial payment
information. At this time ORTS will also provide
general information about the Smithsonian, review
the financial award package including stipend
payment schedules, health insurance, taxes, housing
possibilities, and the also provide an overview
of the fellowship program.
OIR Check-in
- All International Fellowships
All
non-US citizens are required to check in with
Smithsonian's Office of International Relations
within one week of their arrival.
Remember,
you will need a social security number to open
a bank account and to file taxes. Staff at OIR
can offer guidance on this.
Fingerprinting and Background Investigation Clearance
- All Fellowships
Prior
to receiving your Smithsonian photo ID, all fellows
are required to report to the Personnel Security
Office for confirmation of fingerprinting and
background investigation clearance.
Capital
Gallery, 4th Floor, Room 4036
600 Maryland Avenue, SW
Washington, DC
Monday
- Friday (only)
8:00 - 11:45 a.m.
1:00 - 3:45 p.m.
Smithsonian Identification Credentials (ID)
and Proximity Access
- All Fellowships
The
National Museum of Natural History is a secured
facility. Everyone entering the building must
display a valid and current Smithsonian ID and
have their bags inspected by a security officer.
To
receive your Smithsonian photo identification
badge you will be required to provide the following
information:
-
-
-
Social
Security Number
(non-US citizens must provide their Passport
Number)
-
Appointment
Start Date
-
Appointment
End Date
1.
SMITHSONIAN ID BADGE ISSUE:
An ID authorization form will be issued to you
by the Office of Academic Services. Your ID will
only be valid through your appointment end date,
as listed in your fellowship award letter. Take
your signed ID authorization form to the Smithsonian
ID office along with a valid and current photo
ID (non-US
citizens must present their passport). You
will be issued a "BROWN" photo ID. Appointments
lasting more than one year will be issued and
ID with proximity activation potential. Appointments
lasting less than one year will need to secure
a separate proximity card.
Smithsonian
ID Office
Capital
Gallery, 4th Floor, Room 4310
600 Maryland Avenue, SW
Washington, DC
phone: 202-633-5610
Fax: 202-633-5611
Monday
- Friday (only)
8:00 - 11:45 a.m.
1:00 - 3:45 p.m.
Directions:The
Capital Gallery building is located at 600 Maryland
Avenue at the corner of 7th Street just steps
above the L'Enfant Plaza Metro (7th & Maryland
exit). The building is accessible by Metro,
via the DC Circulator (red line), and by staff
shuttle. (The Capital Gallery is also a short
walk, from the Natural History Building.)
Please
note that the Capital Gallery building is divided
in two parts: for Smithsonian offices, use the
entrance nearest the Metro -- enter the building
through the double glass doors, then a quick
right through a second set of glass doors. Elevators
are located just beyond the security desk and
foyer.
Take
the elevators to the fourth floor. Exit the
elevators on the fourth floor and walk towards
the green wall. Make a left. The ID office will
be the second office on the left side, room
4310.
2.
PROXIMITY ACTIVATION: We recently moved
into a new phase of building security. The number
pad access locks previously in place at NHB that
opened doors and operated elevators to behind-the-scenes
areas have been phased out. In their place are
proximity card activated locking mechanisms on
all doors and staff elevators. To gain access
to all facilities and use elevators all fellows
must have their photo ID proximity activated.
Report to the NHB Security office (located in
the Constitution Avenue Lobby) for proximity activation.
3.
REPORT BADGE NUMBER: Once receiving
your Smithsonian ID you must report the badge
number to the Office of Academic Services.
Note:
Your ID and proximity card are the property of
the Smithsonian and must be surrendered to a security
officer upon their request. You can NOT use or
display an expired ID. If you plan on being in-residence
longer than the expiration of your ID you MUST
renew your authorization or return your ID to
the Office of Academic Services for issue of a
temporary pass. Under no circumstances can fellows
keep their badges beyond the expiration date.
Other
Privileges of your Smithsonian ID
On
presentation of a valid Smithsonian ID, fellows
will be given a 20 percent discount in Smithsonian
Museum Shops. Each shop features items related
to the museum's collection, including books, posters,
and crafts.
On presentation of a valid Smithsonian ID, you
will receive a 20 percent discount in public food
facilities at the Smithsonian. As an intern, you
have access to staff food facilities Monday through
Friday in the Hirshhorn Museum, the National Air
and Space Museum, the National Museum of American
History, the National Museum of Natural History,
and the Castle Deli. The prices in staff facilities
have already been discounted.
One complimentary IMAX ticket per week per valid
Smithsonian ID badge will be issued for film screenings
at the Lockheed Martin IMAX@ Theater at the National
Air and Space Museum and the Johnson IMAX@ Theater
at the National Museum of Natural History, and
for selected programs at the Einstein Planetarium
at NASM.
Schedules,
locations, and show times are available at http://www.smithsonian.org/imax
or by calling 202-633-4629.
Safety Awareness Training
- All Fellowships
Orientation
to the NHB Safety Guide is mandatory for all new
occupants of the Natural History Building, and
must be completed immediately upon your first
arrival. Information is posted on the NMNH intranet
- NHB Safety
Guide. To access the Safety Guide, and take
the mandatory training on-line, select the "New
Occupant" link.
Natural
History has a responsibility to provide all our
staff and guests, including fellows, with a safe
environment in which to work and experience the
many opportunities afforded by our collections,
ongoing research, exhibits and related public
programs. For the Natural History Building (NHB),
this is accomplished through a coordinated safety
program consistent with Federal and Smithsonian
requirements, including the Institution's Zero-Injury
Goal. For an effective program, it is the responsibility
of all building occupants to be aware of and follow
safe work practices for their own well being and
that of their coworkers, the visiting public,
our collections, and other property.
E-mail Account and Network Access
- All Fellowships
All
fellows will be provided a Smithsonian e-mail
account and account on the shared network.
E-mail
is Smithsonian’s official mode of communication.
All those in-residence for more than 4 weeks are
expected to have direct e-mail accounts. It’s
through e-mail that all safety and security notices
are conveyed to all building tenants. Also, it’s
through e-mail that fellows receive special notices
concerning their appointment and opportunities
available to them.
To
receive your e-mail account and network access,
complete the OCIO request form (found in the Fellows
registration packet). Once your account has been
set up your sponsoring staff will receive notification
through their e-mail, including information about
your temporary password access. You must next
go in and activate your account, including changing
your temporary password.
All
fellows are included in the "NH Fellows"
e-mail group and it's through this group that
you'll receive special notification concerning
your appointment as well as information and events
relevant to fellows.
To
read your e-mail remotely via your web browser
you my go in through the internet (http://webaccess.si.edu).
Computer Security Awareness Training
- All Fellowships
All
fellows are required to complete the annual Computer
Security Awareness Training. This interactive
course is designed for all Smithsonian residents.
Smithsonian Directive 931 requires that everyone
who uses a Smithsonian computer complete this
training on a yearly basis. Training is only available
on the Smithsonian intranet. To begin go to: http://sectrain.si.edu/
You will need your network ID and password.
This
course consists of ten lessons. It does not need
to be completed in one session. As you complete
each lesson, the system will record your progress
and the next lesson's title will appear in the
menu located on the left side of this screen.
Once you complete the training, you will have
the option to print a copy of the course completion
certificate for your own records.
If you have any questions or need assistance call
the OCIO Help Desk 202-633-4000 or send an e-mail
to:OCIOHelpDesk@si.edu.
Library Privileges
- All Fellowships
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