Updated: 20 August 2010

Fellows Registration & Orientation Guide

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Welcome Fellows!

Quick Links Pre-planning Background Check & Fingerprinting Certification of Degree International Fellows Travel Allowance Advisors Visas Documents to sign & return Housing Travel Attire Arrival Check List Arrival Where are we? Getting Around Check- in Registration Forms OF check-in OIR check-in ID & Access Safety Training E-mail Account Computer Security Training Library Privileges Work Hours While here Fitness Facility Medical Facilities Research Allowance Medical Insurance Worker's Compensation Leave Policies Rights & Responsibilities SI Advocacy Groups Standards of Conduct Supplementary Support Changing Tenure Dates Stipend Tax Information Use of Facilities Parking Smithsonian Shuttle Publications Copyright Acknowledgments Links to other Resources Exit Final report Exit Clearance Maintaining Ties Changing Status Maintaining E-mail Still have Questions? Visit Fellows FAQ Send an e-mail: sangreym@si.edu

Congratulations on your fellowship appointment! We're glad you will be spending time at the Smithsonian's National Museum of Natural History and hope your stay with us is beneficial. While here we encourage you to explore the different parts of the NMNH. There are 127 million specimens and many interesting and exciting research projects in progress as well as formal and informal gatherings and groups such as the Senate of Scientists and Tuesday Systematics Discussion lunch.

The Natural History web pages, while offering a lot of information, can sometimes be confusing. The details provided here are specifically for those individuals already selected for a fellowship appointment at NMNH. Hopefully this will help summarize what you need to do before you arrive; things to remember once you get here; and finally, how to successful close your appointment as well as maintain a relationship with the Museum.

Fellowships at the Smithsonian Institution provide students and scholars with opportunities to pursue independent research projects in association with members of the Smithsonian professional research staff.

There are four levels of fellowships, based on academic level:

Graduate Student Fellowships are typically awarded to Masters level students. These fellowships provide opportunities for students to conduct research in association with Smithsonian staff members. Students must be formally enrolled in a graduate program of study, must have completed at least one semester but not yet have been advanced to candidacy in a doctoral program.

Predoctoral Fellowships target students who have have completed coursework and preliminary examinations for the doctoral degree, and are engaged in dissertation research.

Postdoctoral Fellowships are awarded to scholars who have held the doctoral degree or equivalent for fewer than seven years.

Senior Fellowships are awarded to scholars who have held the doctoral degree or equivalent for more than seven years.

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FELLOWSHIP TYPES

All NMNH fellowships, regardless of award source, are centrally administered by Natural History's Office of Academic Services.

There are three categories of fellowship appointment:

1. Smithsonian Fellowship
2. Visiting student, Visiting Scholar / Scientist Fellowship
3. External Fellowship

Smithsonian Fellowship: A "Smithsonian Fellowship" is an official academic appointment awarded by the Institution following application and competitive review through the formal Smithsonian Institution Fellowship Program. Funding is provided and administered by Smithsonian's Office of Fellowships (OF). Awardees are granted the title "Smithsonian Fellow."

Visiting Student, Visiting Scholar / Scientist Fellowship: Some individual units as well as specific researchers at NMNH may offer fellowship(s) using specialized funds, often received through grants. Although funded separately, these awards are also administered by OF. Awardees are given the title "Visiting Student Fellow" (Predoctoral level) or "Visiting Scientist/Scholar Fellow" (Postdoctoral level).

External Fellowship: NMNH welcomes students and scholars who have received external funding to support a fellowship at our Museum. These fellowships are considered External Fellowships and awardees use the title "External Fellows."

Smithsonian's Office of Fellowships (OF) manages only those fellowships whose stipend payment is administered through the Smithsonian (Smithsonian Fellowships and Visiting Scholar / Visiting Scientist Fellowships). Individuals awarded a fellowship appointment administer through OF will receive detailed information in the mail concerning the terms of their appointment. This web page serves as the only information resource for individuals serving an External Fellowship appointment at NMNH.

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PREPLANNING

Fellows should work directly with their Smithsonian sponsor(s) to secure prior arrangements. A couple things to keep in mind:

Background Check and Fingerprinting
- All Fellowships

Fellows working at Natural History come into contact with many valuable and scientifically important specimens, collections and facilities. To help ensure their safety and security all individuals being considered for placement in any academic appointment must first submit to a pre-appointment Special Agreement Check (SAC) and receive a favorable determination rendered by the personnel security office (PSO). In addition, after passing the SAC, upon arrival at the Museum some appointeess may have to also complete a National Agency Check and Inquiry with Credit check (NACI) investigation.

All fellowship positions at NMNH are now characterized as Non-Critical Sensitive. Placements requires successful adjudication of a pre-appointment background check. Please allow at least 4 weeks for this process to complete BEFORE your planned arrival. All individuals, U.S. citizens and Internationals, nominated for an academic appointment must undergo a pre-appointment background investigation before an appointment can be confirmed

Pre-appointment requirements:

1. Declaration for Federal Employment - OF 306. Available on-line. This is a standard form used for all appointments, not just employment. Nominees are required to complete an OF 306 Declaration for Federal Employment, issued by the Office of Personnel Management. The OF 306 is available at the OPM web site as an on-line fill-in form at: http://www.opm.gov/forms/pdf_fill/of0306.pdf.

2. Fingerprint Chart - SF 87. Nominees are also required to complete an SF 87 Fingerprint Chart (fingerprint card). The SF 87 will be mailed directly by the Smithsonian to individuals nominated for an internship. The SF 87 is not available electronically and cannot be sent via e-mail.

Once you have completed the both forms, please mail or hand-deliver to:

Smithsonian Institution Office of Protection Services Personnel Security Division P.O. Box 23793 Washington, DC 20026-3793

Non-local (to DC/NY) nominees must take the SF 87 to their local law enforcement agency or courthouse to obtain fingerprints. A minimal fee is usually involved. The nominee must then mail the completed OF 306 and SF 87 to the Office of Protection Services. It is recommended that nominees return the forms via express mail with a tracking number to ensure better processing.

If you will be in Washington, D.C. you may hand-deliver your forms and be fingerprinted at the Smithsonian, free of charge. Please hand-deliver to the Smithsonian Office of Protection Services located at 600 Maryland Avenue, SW Suite 4036. Office Hours are Monday through Friday, 8:00am to 4:30pm.

The Smithsonian Office of Protection Services (OPS) contracts the Office of Personnel Management (OPM) to conduct all investigations. Based upon the investigation results, OPS determines the nominee's suitability for a position at the Smithsonian. The turnaround time for investigation results is about 10 days from the time information is received by OPS from the nominee.

OPS will notify the NMNH Head of Academic Services when an investigation is closed. They will then contact the nominee to extend a formal offer, and provide further detail.

If you have questions regarding this requirement, please e-mail: ops.pso@si.edu.

Once an appointment is confirmed a National Agency Check and Inquiry with Credit check (NACI) investigation will be conducted and evaluated. For this the appointee must next complete forms SF 85 and OF 612.

Certification of Degree
- Smithsonian Fellowships only

Before a Smithsonian Postdoctoral Fellowship can begin the fellow must have completed the doctorate. Formal conferral of a Ph.D. is not necessary as long as the actual work, writing and revisions are completed and fully accepted by the university and committee. Except in cases where the Ph.D. has been conferred prior to application, postdoctoral fellows are required to submit to OF certification confirming their status and/or approval of their university.

Predoctoral Fellows must submit to OF certification that all requirements for the doctorate (e.g. course work, prelims, orals) other than the dissertation research have been completed before the start of the appointment.

CONTACT INFORMATION for OF:

Office of Fellowships
470 L'Enfant Plaza, SW
Suite 7102
MRC 902
P.O. Box 370
Washington, DC 20013-7012

phone: 202-633-7070
fax: 202-633-7069
e-mail: siofg@si.edu

Operation:
Monday - Friday
9:00 a.m. to 5:00 p.m.

International Fellows
- All Fellowships

Prior to travel (allow at least one month) foreign fellows must check in with Smithsonian's Office of International Relations (OIR) to confirm visa arrangements.

The Office of International Relations manages and assists in the planning of visits by foreign scholars and dignitaries to the SI and other institutions as appropriate. OIR also provides passport, visa and research permit services and travel and shipping advice to all individuals traveling abroad under the auspices[ices of the Smithsonian.

CONTACT INFORMATION for OIR:

Francine Berkowitz
Office of International Relations
1100 Independence Avenue, SW
Quad, Room 3126
MRC 705
Washington, DC 20560

phone: 202-633-4795
fax: 202-786-2557
e-mail: fcb@si.edu

Travel Allowance
- Smithsonian, Visiting Scholar & Visiting Scientist Fellowships

The travel allowance, if offered in the award agreement, is intended to assist with the fellow's relocation from their place of residence to the Smithsonian. Fellows offered a travel allowance as part of their award may receive payment before the start of the fellowship by submitting a written request to OF indicating the anticipated date of travel and the address to which the check should be mailed. Usually the travel allowance will be issued approximately two months before the travel date. If not requested in advance, the allowance is paid at the beginning of the appointment.

NOTE: travel allowance is considered taxable, along with other income received from the fellowship.

Role of the Smithsonian Advisor
- All Fellowships

The advisor's primary role is to provide counsel to the fellow on his/her research. Fellows should maintain regular contact with their Smithsonian sponsor(s) to discuss the progress of the research and and problems related to it. The advisor will help the fellow secure space, equipment and services within the Department assigned. Fellows should discuss these details with their advisor prior to arrival.

Visas
- All Fellowships

With certain exceptions, every foreign national who wants to come to the U.S. must first obtain a visa from an American embassy or consulate. The exceptions are 1) Canadians, and 2) people entitled to use the Visa Waiver Program.

All foreigners should contact Smithsonian's Office of International Relations (OIR) for confirmation of visa. Depending on individual circumstances, OIR can provide documentation that will enable foreign nationals to apply for either an F-1 (student) or a J-1 (exchange visitor) visa. In either case, the following information is required for OIR to prepare the appropriate visa certificate:

1. Fellow's Full Name
2. Date of Birth
3. Place of Birth (city and country)
4. Citizenship (and, if different, country of permanent residence)
5. Complete Mailing Address (i.e., where to send visa certificate)
6. Highest Academic Degree Received

for students: current academic level, major field of study, and name of university;

for non-students: current occupation and name of employer
7. Fellowship Start Date
8. Fellowship End Date
9. Short (one sentence) description of what you will do here
10. AMOUNT and SOURCE of financial support that will be available to defray your living expenses while you're here.

Upon receipt of this information, OIR will prepare and send to you by regular international mail the appropriate documents. Fellows then then submit the form together with visa application, passport, photograph, and fee to the nearest US embassy or consulate. The average processing time is said to be 2-3 weeks.

Foreigners studying in the US already have some sort of visa and usually don't need any additional immigration assistance from OIR but they should check with their school's foreign student advisor to see if other paperwork is needed.

Canadians do not need visas to enter the US for any temporary purpose. But this does not excuse them from meeting other requirements applicable to the immigration category they're seeking to use. In other words, they will still need Form IAP-66 to enter as an exchange visitor, Form I-20 to enter as a student, etc.

The Visa Waiver Program was created in 1988 to allow citizens of certain selected countries to come to the US for business or pleasure without a visa if they won't be here more then 90 days. This program now covers most countries in Western Europe, plus Australia, New Zealand, Japan and a few other places.

Documents to sign & return prior to arrival
- Smithsonian, Visiting Scholar & Visiting Scientist Fellowships

Included in your award packet from OF will be your official award letter and electronic funds transfer (EFT) authorization form. You will need to complete these and return them to OF prior to your arrival.

Housing
- All Fellowships

The Smithsonian does not provide housing nor does the Institution have housing facilities and can not formally recommend housing locations. Fellows are responsible for securing their own housing. To help you in your search review links posted at the Answers to Fellows Frequently Asked Questions - housing.

OF also maintains a listing of housing options available in the Washington DC area and provides a distribution listing of housing information. To join this listing send an e-mail to: housing@si.edu.

Maps and information about the Metro subway system and Washington rail and bus system can be found at on the web at http://www.wmata.com

Some housing considerations:

- Most apartments require a 30-day notice from departing tenants. Managers may not know if any apartments will be available until one month before vacancy.

- Neighborhoods can vary greatly within just a few blocks. Be sure to check out the security of the neighborhood before finalizing your decision.

- Washington DC is an expensive city to live in and rents are high. Fellows may want to consider living in the surrounding areas with access to the Museum via bus or subway.

- Some real estate agencies provide free information about rental properties.

- Leasing furniture for an unfurnished apartment may be cheaper that renting a furnished apartment.

- Parking is limited in many areas. Ask about off-street parking and parking regulations in the neighborhood if a parking space/lot is not provided.

Travel
- All Fellowships

Fellows are generally responsible for making their own travel arrangements to/from Washington, DC.

An airline flight into Washington National (Reagan) Airport then subway or taxi to your housing location is an easy efficient option. Other airpOF in the area include Dulles and BWI (Baltimore Washington International).

A train to Union Station then taxi or subway ride to your housing location is also a good option. The bus will also deliver to Union Station where you can proceed to your housing location via taxi or subway.

If interested in commuting to the Museum by bike visit: http://bikewashington.org/ If you want to clean up after your travels, showers and lockers are available in the NMNH East wing.

Attire
- All Fellowships

Dress at the Smithsonian is informal. Casual clothing that is easy to work in is best.

Keep in mind that Washington summers tend to be very hot and humid but the collection areas are maintained at cool temperatures to preserve the specimens. It's wise to include a sweater or long sleeve shirt in your packing even if only in-residence during the summer months.

Arrival Check List
- All Fellowships

1) Complete pre-appointment background check and fingerprinting requirement. - All Fellowships 2) Confirm arrival and tenure dates with your Smithsonian advisor. - All Fellowships Upon arrival your advisor will: Meet you in the Constitution Avenue Lobby and show you how to get to your Department and work space. Introduce you to the Department Chairman and administrative staff. Introduce you to key collections management personnel and provide an overview of the Department's collections management policies. Describe facilities available to you and policies about their use including administrative equipment (e.g. photocopiers) plus research laboratories and equipment. Show you where and how to send and receive regular and express mail. Show you where and how to obtain general supplies and review the use of Smithsonian stationary and mailing privileges. Show you your work space, including your computer access and telephone as well as how to use Smithsonian phone services and discuss calling policies. Describe emergency procedures and point our emergency exits and evacuation routes.   3) Make an appointment to check in with NMNH Academic Services (send e-mail to: sangreym@si.edu). - All Fellowships During your registration session at NMNH you will: Receive authorization and instruction about obtaining your Smithsonian ID badge, its use and restrictions. Receive authorization and instruction about obtaining access to Smithsonian facilities, including proximity activation. Complete registration documents including emergency contact information. Complete registration documents to secure your Smithsonian e-mail account and computer network access. Sign copyright and photographic release forms. Be provided information about the Museum's intranets, safety and security, and computer security awareness training. Be provided information and documents to secure your Smithsonian library privileges. Be provided information about the Smithsonian intranet (Prism) and NMNH intranets and other web resources. Receive an orientation tour around the Natural History Building including key seminar rooms, cafeterias, central laboratory facilities plus an introduction to the collections. 4) Make an appointment to check in with OF (phone: 202-633-7070). - Smithsonian, Visiting Scholar & Visiting Scientist Fellowships At OF you will: Sign several important forms associated with your fellowship and, in most cases, receive your initial payment. Receive information about stipend payment schedule. Receive information about enrolling in health insurance through the Smithsonian. Receive information about taxes. Receive information about housing possibilities. Be provided an overview of the Smithsonian and each fellows responsibilities to the Institution and the fellowship program. 5) Make an appointment to check with OIR. - All Foreign Fellows

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ARRIVAL INFORMATION

Where are we?
- All Fellowships

Natural History Building (NHB): Taking up about two city blocks, the Natural History building is located at 10th Street and Constitution Avenue, NW in Washington, DC. Although there are many staff entrances, when first arriving you should go to the entrance located on Constitution Avenue at 10th Street.

For a map of the National Mall, including the National Museum of Natural History and other Smithsonian museums, as well as exhibit floor maps of NMNH, see our maps page.

Metrorail, Washington's subway system, and Metrobus link the city with nearby communities in Maryland and Virginia. Every subway station is equipped with an elevator and most with escalators. Metrorail is conveniently located near many Smithsonian museums. The closest Metro Station to the National Museum of Natural History is the Smithsonian Station (Mall exit) on the Blue and Orange line. For a Metrorail map and more information, visit the Metro Website at: http://www.wmata.com.

Museum Support Center (MSC): The Museum also maintains a support facility in Suitland, Maryland (Museum Support Center - MSC). One of the first such facilities in the world of its kind, the Museum Support Center (MSC) was dedicated in May 1983 after two years of construction and a decade of intensive planning. The facility covers 4 ½ acres of land and contains over half a million square feet of space dedicated to the storage and safeguarding of museum collections. Located in Suitland, Maryland, 7 miles from the Smithsonian Museums on the mall, this unique zigzag shaped building incorporates the latest in museum technology.

The Smithsonian operates a free hourly shuttle bus service from the National Museum of Natural History on the National Mall to the Museum Support Center. The shuttle departs from the Mall entrance of the museum on Madison Drive on the hour, arriving at the Museum Support Center 30 minutes later. The shuttle operates during regular business hours. More information about getting to MSC.

Getting Around the Natural History Building
- All Fellowships

It's a big building. Most of us probably spend at least a couple hours our first week here wandering the halls of the Museum, completely lost. As part of your registration at NMNH we'll offer you a quick, guided tour around. However, a couple things to remember. There are three floors in the "Main" building and six floors in each of the East and West research wings plus a basement, attic and seven floors in the new East Court. Third floor of the Main Building lines up with Sixth floor of the East and West Wing and Sixth floor East Court (think of the Main building as having higher ceilings).

NMNH Check-in
- All Fellowships

To officially record your appointment, all new fellows at Natural History must attend an NMNH registration/orientation session. Sessions at Natural History can be scheduled for any day or time but we recommend following the intern registration schedule with sessions conducted every Monday from 9:00 - 9:30 a.m. in the ARC (Room 59B). During registration new fellows will complete the necessary documents to officially register their appointment, secure e-mail account, library card and photo ID.

When you arrive, after meeting with your advisor, report to the Office of Academic Services, located in the Academic Resources Center (ARC) which can be found in the Main part of the Natural History Building, Ground Floor just down the corridor head West from the Constitution Avenue entrance. Make an appointment to meet with your NMNH Fellowship Coordinator, Mary Sangrey.

Forms to Complete
- All Fellowships

A "Welcome Fellows" packet is available at Natural History in display cases outside the Academic Resources Center (ARC). This packet includes the following documents for you to complete and return to Mary:

* Fellow Registration Form
* Background Survey Questionnaire
* Copyright Agreement and Photographic Release
* Office Registration Form
* E-mail Form & User Agreement
* Borrowing Registration (for Library card)

You will need to have available your insurance information, emergency contact information, and local address.

OF Check-in
- Smithsonian, Visiting Scholar & Visiting Scientist Fellowships

The Office of Fellowships (OF) expects all official Smithsonian Fellows in residence in the Washington area to check in with them upon arrival. During check-in the fellow will sign several important forms and receive crucial payment information. At this time OF will also provide general information about the Smithsonian, review the financial award package including stipend payment schedules, health insurance, taxes, housing possibilities, and the also provide an overview of the fellowship program.

OIR Check-in
- All International Fellowships

All non-US citizens are required to check in with Smithsonian's Office of International Relations within one week of their arrival.

Remember, you will need a social security number to open a bank account and to file taxes. Staff at OIR can offer guidance on this.

Fingerprinting and Background Investigation Clearance
- All Fellowships

Prior to receiving your Smithsonian photo ID, all fellows are required to report to the Personnel Security Office for confirmation of fingerprinting and background investigation clearance.

PSO Office

Capital Gallery, 4th Floor, Room 4036
600 Maryland Avenue, SW
Washington, DC

phone: 202-633-1589

Operation:

Monday - Friday (only)
8:00 - 11:45 a.m.
1:00 - 3:45 p.m.

Smithsonian Identification Credentials (ID)
and Proximity Access
- All Fellowships

The National Museum of Natural History is a secured facility. Everyone entering the building must display a valid and current Smithsonian ID and have their bags inspected by a security officer.

To receive your Smithsonian photo identification badge you will be required to provide the following information:

• Full Name
• Date of Birth
• Social Security Number
  (non-US citizens must provide their Passport Number)
• Appointment Start Date
• Appointment End Date

1. SMITHSONIAN ID BADGE ISSUE: An ID authorization form will be issued to you by the Office of Academic Services. Your ID will only be valid through your appointment end date, as listed in your fellowship award letter. Take your signed ID authorization form to the Smithsonian ID office along with a valid and current photo ID (non-US citizens must present their passport). You will be issued a "BROWN" photo ID. Appointments lasting more than one year will be issued and ID with proximity activation potential. Appointments lasting less than one year will need to secure a separate proximity card.

Smithsonian ID Office

Capital Gallery, 4th Floor, Room 4310
600 Maryland Avenue, SW
Washington, DC

phone: 202-633-5610
Fax: 202-633-5611

Operation:

Monday - Friday (only)
8:00 - 11:45 a.m.
1:00 - 3:45 p.m.

Directions:The Capital Gallery building is located at 600 Maryland Avenue at the corner of 7th Street just steps above the L'Enfant Plaza Metro (7th & Maryland exit). The building is accessible by Metro, via the DC Circulator (red line), and by staff shuttle. (The Capital Gallery is also a short walk, from the Natural History Building.)

Please note that the Capital Gallery building is divided in two parts: for Smithsonian offices, use the entrance nearest the Metro -- enter the building through the double glass doors, then a quick right through a second set of glass doors. Elevators are located just beyond the security desk and foyer.

Take the elevators to the fourth floor. Exit the elevators on the fourth floor and walk towards the green wall. Make a left. The ID office will be the second office on the left side, room 4310.

2. PROXIMITY ACTIVATION: We recently moved into a new phase of building security. The number pad access locks previously in place at NHB that opened doors and operated elevators to behind-the-scenes areas have been phased out. In their place are proximity card activated locking mechanisms on all doors and staff elevators. To gain access to all facilities and use elevators all fellows must have their photo ID proximity activated. Report to the NHB Security office (located in the Constitution Avenue Lobby) for proximity activation.

3. REPORT BADGE NUMBER: Once receiving your Smithsonian ID you must report the badge number to the Office of Academic Services.

Note: Your ID and proximity card are the property of the Smithsonian and must be surrendered to a security officer upon their request. You can NOT use or display an expired ID. If you plan on being in-residence longer than the expiration of your ID you MUST renew your authorization or return your ID to the Office of Academic Services for issue of a temporary pass. Under no circumstances can fellows keep their badges beyond the expiration date.

Other Privileges of your Smithsonian ID

On presentation of a valid Smithsonian ID, fellows will be given a 20 percent discount in Smithsonian Museum Shops. Each shop features items related to the museum's collection, including books, posters, and crafts.

On presentation of a valid Smithsonian ID, you will receive a 20 percent discount in public food facilities at the Smithsonian. As an intern, you have access to staff food facilities Monday through Friday in the Hirshhorn Museum, the National Air and Space Museum, the National Museum of American History, the National Museum of Natural History, and the Castle Deli. The prices in staff facilities have already been discounted.

One complimentary IMAX ticket per week per valid Smithsonian ID badge will be issued for film screenings at the Lockheed Martin IMAX@ Theater at the National Air and Space Museum and the Johnson IMAX@ Theater at the National Museum of Natural History, and for selected programs at the Einstein Planetarium at NASM.

Schedules, locations, and show times are available at http://www.smithsonian.org/imax or by calling 202-633-4629.

Safety Awareness Training
- All Fellowships

Orientation to the NHB Safety Guide is mandatory for all new occupants of the Natural History Building, and must be completed immediately upon your first arrival. Information is posted on the NMNH intranet - NHB Safety Guide. To access the Safety Guide, and take the mandatory training on-line, select the "New Occupant" link.

Natural History has a responsibility to provide all our staff and guests, including fellows, with a safe environment in which to work and experience the many opportunities afforded by our collections, ongoing research, exhibits and related public programs. For the Natural History Building (NHB), this is accomplished through a coordinated safety program consistent with Federal and Smithsonian requirements, including the Institution's Zero-Injury Goal. For an effective program, it is the responsibility of all building occupants to be aware of and follow safe work practices for their own well being and that of their coworkers, the visiting public, our collections, and other property.

E-mail Account and Network Access
- All Fellowships

All fellows will be provided a Smithsonian e-mail account and account on the shared network.

E-mail is Smithsonian’s official mode of communication. All those in-residence for more than 4 weeks are expected to have direct e-mail accounts. It’s through e-mail that all safety and security notices are conveyed to all building tenants. Also, it’s through e-mail that fellows receive special notices concerning their appointment and opportunities available to them.

To receive your e-mail account and network access, complete the OCIO request form (found in the Fellows registration packet). Once your account has been set up your sponsoring staff will receive notification through their e-mail, including information about your temporary password access. You must next go in and activate your account, including changing your temporary password.

All fellows are included in the "NH Fellows" e-mail group and it's through this group that you'll receive special notification concerning your appointment as well as information and events relevant to fellows.

To read your e-mail remotely via your web browser you my go in through the internet (http://webaccess.si.edu).

Computer Security Awareness Training
- All Fellowships

All fellows are required to complete the annual Computer Security Awareness Training. This interactive course is designed for all Smithsonian residents. Smithsonian Directive 931 requires that everyone who uses a Smithsonian computer complete this training on a yearly basis. Training is only available on the Smithsonian intranet. To begin go to: http://sectrain.si.edu/ You will need your network ID and password.

This course consists of ten lessons. It does not need to be completed in one session. As you complete each lesson, the system will record your progress and the next lesson's title will appear in the menu located on the left side of this screen. Once you complete the training, you will have the option to print a copy of the course completion certificate for your own records.

If you have any questions or need assistance call the OCIO Help Desk 202-633-4000 or send an e-mail to:OCIOHelpDesk@si.edu.

Library Privileges
- All Fellowships

Fellows with appointments for more than one month may obtain a Smithsonian library card by completing the Borrowing Authorization Form, provided in the NMNH Fellow's Registration Packet and also available at the nearest Smithsonian Branch Library. The form will requires countersignature by the fellow's Smithsonian sponsor. Fellows may borrow SIL materials for a one-month loan period. Fellows can also use Interlibrary Loan and Document Delivery Service to request books from other libraries. Information on utilizing this service is found at http://www.sil.si.edu/ILL/ill.htm. Hours for most libraries are 8:45 a.m. - 5:15 p.m., Monday through Friday.

Fellows are encouraged to take advantage of the twenty branches of the Smithsonian Institution Libraries (SIL), which house 1.5 million volumes, 40,000 rare books, 15,000 current journals, and 2,000 manuscripts.

You will find reference materials, individual subject files, journals, books, and audiotapes on every museum topic. Newspapers and journals of general interest can be found in the Central Reference Branch.

The Smithsonian Institution Research Information System (SIRIS) is the online catalogue of resources held by the Institution's libraries, archives, and other specialized research centers. Ask one of the librarians for assistance in requesting materials through interlibrary loan. It generally takes at least 2-3 weeks for materials to arrive.

Smithsonian Institution Libraries
http://www.sil.si.edu
Hours: 8:45 A.M.-5:15 P.M.,
Days: Monday through Friday.

You will also have access to the Library of Congress and Washington-area public libraries.

The Library of Congress
http://www.loc.gov
101 Independence Avenue,SE
Washington, DC 20540
phone: 202.707.5000

Books can only be used on the premises. All patrons using the Library's reading rooms and/or collections must have a user card with a photo on it. User cards can be obtained at the reader registration station in Room lM140 of the Madison Building (Independence Avenue, SE, between 1st and 2nd Streets) by presenting a driver's license or passport, and completing a brief self-registration process.

Once you have your library card you will be able to manage your library account online by clicking the My Account tab on SIL’s web-based catalog.

Types of Material That Can Be Borrowed

* Books in general circulating collections
* Microforms and audiovisual material
* Bound journals (with some exceptions—see staff at your servicing library)

Note that research privileges at the Library of Congress may be arranged through Smithsonian Libraries.

WHILE HERE

Fitness Facility
- All Fellowships

AT NASM:A physical fitness facility is located in the National Air and Space Museum (NASM). Smithsonian fellows with cards issued by the Occupational Health Services (OHS) division of the Office of Environmental Management and Safety (OEMS) may use the facility on weekdays, on weekends, and on holidays.

Fellows who want to use the facility must obtain approval of their physician on form 51- 1434, available in either the National Museum of American History Occupational Health Center or the Victor Building Occupational Health Center.

NMAH Occupational Health Center
Constitution Avenue & 12th Street, NW
First Floor
MRC 985
phone: 202-633-3670

Victor Building Occupational Health Center
750 9th Street, NW, Concourse Level, Suite C100
MRC 602
phone: 202-633-7990
fax: 202-275-1270

Return the completed form to the NMAH health unit. After the form has been reviewed and approved, a physical fitness facility card will be issued.

To enter the facility, you must sign the register and give your physical fitness facility card and Smithsonian ID badge to the NASM security office. The NASM security office is located in the east side of the parking lot on the basement level, Room P705 phone: 202-357-1391). In exchange, an access key and a locker lock and key will be provided. Your Smithsonian ID badge will be returned when the lock and keys are returned. Users must pay to have lost locks and keys replaced.

AT NHB: Locker rooms for men and women are available on the Ground Floor, near the East Loading Dock, and have shower facilities. These for use any time.

Medical Facilities
- All Fellowships

There are two on-site Smithsonian health units. These units offer emergency response, basic first aid services, flu shots and immunizations.

National Museum of American History
12th Street & Constitution Avenue, NW
First Floor
phone: 202-633-3670

Victor Building Occupational Health Center
750 9th Street, NW, Concourse Level, Suite C100
MRC 602
phone: 202-275-2222
fax: 202-275-1270

Nearby hospitals include:

George Washington University Hospital
900 23rd Street, NW
phone: 202-715-4000
web: www.gwhospital.com

Georgetown University Hospital
3800 Reservoir Road, NW
phone: 202-444-2000
web: www.georgetownuniversityhospital.org

Howard University Hospital
2041 Georgia Avenue, NW
phone: 202-865-6100
web: www.huhops.org

Work Hours
- All Fellowships

Fellows are expected to be in-residence full-time through the duration of the appointment period. Full-time is typically defined as five days per week, Monday - Friday, 8 hours per day. Typical work hours are 8:45 a.m. to 5:15 p.m.

However, Fellows often prefer to spend many additional hours on their focused research. To accommodate this fellows are generally granted unlimited, 24/7 access to the collections and facilities.

If you are planning to be at the Museum late, please notify the NHB Security office.

Research Allowance
- Smithsonian, Visiting Scholar & Visiting Scientist Fellowships

If awarded, the research allowance is intended for research-related expenses as proposed in the application. The research allowance is issued directly to the fellow. Fellows may use the allowance for purposes of materials or equipment, travel to professional meetings, filed work, and a variety of other research support needs. To obtain the research allowance fellows must submit to OF a final budget, approved and signed by their Smithsonian sponsor.

NOTE: research allowance is considered taxable, along with other income received from the fellowship.

Medical Insurance
- Smithsonian, Visiting Scholar & Visiting Scientist Fellowships

Upon arrival, as part of the meeting with OF, fellows will be provide the option to enroll in a health insurance plan offered through the Smithsonian.

Recipients of fellowship awards of three months or longer are eligible to enroll in insurance under group health plan options offered through the Smithsonian. Fellows may also obtain this insurance for eligible dependents: spouses, unmarried children under 19 years of age, and unmarried children over 19 years of age if they attend school full time.

Fellows may enroll themselves and dependents without medical examination by completing an enrollment form within 14 days after the beginning of the appointment.

Insurance coverage is terminated at the end of a fellowship and fellows are not eligible fro continuation of coverage after their Smithsonian appointment ends. Detailed information about insurance plans and options will be provided to fellows as part of the award packet mailed to them from OF and additional information will be available upon check in at OF.

The Smithsonian makes the insurance plans available for fellows and contributes a variable monthly allowance, depending on the plan chosen. Eligible fellows are urged to take advantage of this insurance, or otherwise secure adequate medical coverage during the fellowship period.

NOTE: The amount contributed by the Smithsonian towards insurance coverage is considered to be taxable income.

Medical Insurance
- External Fellowships

Unfortunately, Smithsonian insurance plans are not available to individuals serving an External Fellowship. However, External Fellows are strongly urged to secure adequate medical coverage during their fellowship period.

Worker's Compensation
- All Fellowships

Any on the job injury, however slight, should be reported to your supervisor. A formal accident report will then be completed as a factual record of the accident and as a basis for resolving claims for injury compensation.

Time & Attendance / Leave Policies
- All Fellowships

Because of the limited period of tenure associated with a fellowship appointment, no formal provision is made for vacation or sick leave. Fellows are expected to devote full-time effort to their research and be in-residence at the Museum during the entire duration of the appointment, except for approved absences. Leave of absence and periods of field work longer than one month require the approval of both the sponsoring staff (advisor) and OF.

However, fellows are allowed to take a reasonable number of sick days and up to three weeks of leave during a twelve month fellowship period, after consulting with their advisor and pending advisor approval. If these requirements are not being met, advisors may notify OF who will take appropriate action.

In compliance with the Family and Medical Leave Act, a fellow serving a 12 month appointment may be entitled, upon consultation with their advisor, to a total of up to 12 weeks of unpaid leave associated with family or medical items covered under the Act.

Rights & Responsibilities
- All Fellowships

The Smithsonian has a zero tolerance policy for harassment and no retaliation will be tolerated against any person for reporting harassment. RepOF are taken seriously and dealt with promptly. Any fellow who feels they are being harassed or the subject of discrimination are encouraged to report their claims immediately.

Important offices and resources at the Smithsonian:

Employee Assistance Program

Fellows having a problem or a difficult situation affecting their work are encouraged to contact the Employee Assistance Program (EAP). They are here to listen, advise and refer you to services or resources which may help.

Typical concerns EAP can assist you with include:

Office of Equal Employment and Minority Affairs

Office of Equal Employment and Minority Affairs (OEEMA)
Capital Gallery, Suite 2091
600 Maryland Avenue, SW
MRC 521
Washington, DC 20024

Telephone: 202-633-6430
Fax: 202-275-2055
TTY: 202-275-0756

Labor and Employee Relations Branch (LER)

Office of Human Resources
Victor Building, Suite 6100
MRC 912
750 Ninth Street, NW
Washington, D.C. 20560-0912

phone: 202-275-1102
TTY: 202-275-1110
Job Line 202-287-3102
Intranet Address http://ohr.si.edu

Ombudsman

The Ombudsman is a neutral party to whom individuals can bring any work-related problem, concern or complaint that cannot be resolved through normal channels. The Ombudsman will respect confidentiality when requested, will listen to the problem and discuss steps to take to help you reach a fair resolution.

Ombudsman
Chandra Heilman
Quad, Suite 3146
MRC 725
Washington, DC 20560

phone: 202-633-2010
fax: 202-633-2009
e-mail: heilmanc@si.edu

Smithsonian Advocacy Groups
- All Fellowships

Smithsonian advocacy groups conduct monthly meetings, provide recruitment and programming assistance, and are instrumental in the development of the Smithsonian’s cultural awareness programming. The Smithsonian employee advocacy groups are:

Standards of Conduct
- All Fellowships

Fellows must adhere to Smithsonian's policies regarding the conduct of research. These are posted on the Smithsonian intranet under Smithsonian Directive 103.

Fellows are not employees of the Institution and are not authorized to represent the Smithsonian in any official capacity.

Supplementary Support
- Smithsonian, Visiting Scholar & Visiting Scientist Fellowships

Fellows may receive financial support from other sources in addition to their Smithsonian fellowship for such purposes as research travel and equipment, provided no special demands are made upon his/her time. Permission from OF to receive additional support must be requested in writing by the fellow

Changing Tenure Dates
- Smithsonian, Visiting Scholar & Visiting Scientist Fellowships

To change tenure dates fellows must first contact their Smithsonian advisor for approval, and then submit a request in writing (e-mail is fine) to OF. If the request is approved, fellows will receive a letter confirming the new dates. Tenure must begin on either the 1st or 15th of the month. Annual fellowship award tenures span June through March.

Stipend
- Smithsonian, Visiting Scholar & Visiting Scientist Fellowships

Stipends for awards administered through OF are based upon a twelve-month appointment, and generally prorated for shorter tenure periods. The amount and disbursement schedules of stipends and allowances are specified in individual award agreements. Fellows are usually paid at the end of each month of the fellowship period. Unless a waiver is applied for, and approved, Fellows must make arrangements to have stipend payments deposited directly into a US bank account.

Here's a quick reference of some of the banks in the DC area.

Bank of America
http://www.bankofamerica.com

Chevy Chase Bank
http://www.chevychasebank.com

Citibank
http://www.citibank.com

First Union National Bank
http://www.firstunion.com

First Virginia Bank
http://www.firstvirginia.com

Presidential Bank
http://www.presidential.com

Wachovia Bank
http://www.wachovia.com

Tax Information
- Smithsonian, Visiting Scholar & Visiting Scientist Fellowships

Payment of income tax is a personal obligation of each fellow, and all funds (stipend plus allowances for research, travel and insurance) provided under Smithsonian-administered fellowship are subject to taxes. It's the fellow's responsibility to maintain his/her own accurate records regarding these amounts, to be able to determine that portion of the award which is taxable, to report such amounts on proper IRS forms, and to pay all required taxes. Since tax liability varies on a case by case basis, the Institution can not give authoritative advise with respect to an individual's taxes. The Smithsonian will provide fellows with a summary financial statement for each tax year of the fellowship.

US Citizens & Resident Aliens

Be advised that income taxes are NOT withheld from stipend payments. You may be required to file quarterly estimate withholdings of Federal income tax. A penalty WILL be assessed by the IRS if these quarterly payments are suppose to be, but are not made. Refer to IRS Publication 520, "Scholarships and Fellowships," for detailed information. A copy of this is available on the IRS web site.

Foreign Nationals

In general, the tax guidelines for foreign fellows are similar to those for US citizens. However, fellowship awards ARE subject to withholding of US Federal income tax. This required withholding can be as high as 30% of the total amount unless the fellow is in the United States on a J or F visa. For fellows on J or F visas tax withholding is limited to a maximum of 15%, and withholding may be further reduced in some cases. Elimination of tax withholding may apply for those foreign nationals who are eligible to claim full exemption under the terms of tax treaties between their home country and the US

All foreign awardees are asked to complete and return a visa/tax questionnaire provided by OF in order to help determine the fellow's tax status in advance of the appointment start.

All fellows may be subject to additional income taxes imposed by the government of the state of their residence during the fellowship appointment, such as Washington DC, Virginia, or Maryland. Fellows are expected to acquaint themselves with specific regulations in their place of residence during their fellowship appointment. If fellows reside in the jurisdiction for more than 183 days of the year, District of Columbia and Maryland tax returns must be filed on April 15 of the year. Virginia returns are due by May 1.

Use of Smithsonian Research Facilities
- All Fellowships

Fellows will be provided appropriate space to conduct their research as well as access to Smithsonian equipment and facilities. Each unit maintains specialized equipment and facilities. Use the following links to reference information about each of Natural History's science units and the specialize facilities of each:

Anthropology
Botany
Entomology
Invertebrate Zoology
Mineral Sciences
Paleobiology
Vertebrate Zoology
- - Birds
- - Fishes
- - Mammals
- - Reptiles and Amphibians

Following is a listing and description of the central facilities available:

Laboratories of Analytical Biology
The Laboratories of Analytical Biology (LAB) is a consortium of facilities that support the research of scientists at the NMNH. LAB serves the research community of the NMNH in the pursuit of focused, first class science with an experienced staff, shared instrumentation, support and training. The aim of LAB is to enhance the research environment and contribute to the general scientific literacy by providing current technological resources in the areas of molecular biology, microscopy and scientific computing. LAB welcomes all NMNH researchers, affiliated staff and other SI researchers. Any NMNH researcher, with the approval of their department chair, can use a bench space, computer facilities, and all equipment at the LAB. Contact: Lee Weigt

Laboratories of Analytical Biology - Genomics Core
Currently housed at the Museum Support Center in Suitland, Maryland, the genomics facilities include an 8,000 square-foot laboratory and office complex. Lab space and equipment provide the capability of performing a full range of comparative modern molecular methods and include separate DNA extraction facilities and areas. Automated capillary DNA sequencing, multiple PCR machines, including a real-time PCR capability, microfluidic separation technology for DNA, RNA and proteins, automated robotic liquid handlers, and cloning areas are housed within the genomics core. Computer facilities include UNIX workstations, Macintosh and PC compatible computers and a parallel computing cluster connected in a network to facilitate the collection and analysis of molecular data in a phylogenetic context. Contacts: Instruments: Jeff Hunt Computers: Jeff Bates

Laboratories of Analytical Biology - Scanning Electron Microscopy Core
The Scanning Electron Microscope (SEM) Lab is one of the core facilities of the Laboratories of Analytical Biology (LAB) providing microscopy and imaging services for NMNH researchers and visiting fellows, including the preparation and examination of biological samples for scanning electron microscopy. The SEM Lab suppOF the research interests and conservation effOF of NMNH scientists by providing state-of-the-art instrumentation, training in its use, and assistance in preparing samples for study. The SEM Lab is equipped for conventional preparation, cytochemical and immunocytochemical localizations, whole mount preparations and high resolution scanning microscopy. The laboratory has 2 conventional SEM's plus an environmental SEM enabling research on difficult, uncoated, or hydrated materials. The recently purchased stereo microscope allows researchers to overcome the lack of depth of field typically encountered in light optics. The SEM core facilities also include a vacuum evaporator, high-resolution sputter coater, critical point dryer and all other ancillary support equipment for specimen preparation and examination. Contact: Scott Whittaker.

Natural History Libraries
The NMNH Library was formed as an administrative entity in 1981 and is one of 20 libraries within the Smithsonian Institution Libraries. It consists of a main location plus 15 specialized collections. The library features scholarly, highly technical and research-oriented materials in cross-disciplinary topics within the general areas of interest to the NMNH. It contains about 120,000 items on general science, biology, ecology, evolution, biodiversity, geology, paleontology, conservation and other subjects. There are over 500 journal subscriptions and a large number of journals received on exchange. The NMNH Main Library and its satellite locations all have strong collections of 19th- and 20th-century literature. In addition, the National Agricultural Library, the Library of Congress, the National Library of Medicine, and the Geological Survey Library make the Washington area one of the best in the country for bibliographic research. Contact: Ann Juneau.

Natural History Libraries - Joseph F. Cullman 3rd Library of Natural History
The Joseph F. Cullman 3rd Library of Natural History holds a world-class collection of rare materials in the history of anthropology and the natural sciences, with over 10,000 rare books dating from the 15th to the 19th centuries. Opened in 2002, the facility brings together subject-specific collections previously scattered across twelve separate locations in three buildings. The collections span the range of research interests in the museum: physical and cultural anthropology, ethnology, Native American linguistics, and archeology; botany; ornithology, mammalogy, herpetology, ichthyology, entomology, malacology, and other zoological fields; paleontology; and geology and mineralogy. The Library provides cross-disciplinary strengths in the narratives and repOF of early voyages of exploration and scientific expeditions, catalogues of natural-history collections from the Renaissance into the modern era, and publications on field-collecting and museum preservation techniques in the 18th and 19th centuries. In addition, the Cullman Library holds the personal library of founder James Smithson, the Deshayes (mollusks) taxonomic card file, and a collection of decorated 19th-century bindings from the Institution's former Horticulture Library. Contact: Leslie Overstreet.

Smithsonian Marine Station at Fort Pierce
701 Seaway Drive, Fort Pierce, Florida 34949
The Smithsonian Marine Station (SMS) is located in Fort Pierce on the east coast of central Florida. SMS is a facility of the NMNH and serves as a field station that draws up to 100 top scientists and students each year from the Smithsonian and collaborating institutions around the world. The facility is situated in a biogeographical transitional zone where there is access to both tropical and temperate biota, and the Gulf Stream is easily accessible with its abundance of long-distance larvae and rich plankton. A diverse fauna is found in the variety of habitats from the mangroves, seagrass beds, and mud flats of the Indian River Lagoon to the sandy beaches and worm reefs of the oceanic coast and the various substrata of the offshore continental shelf including coquinoid limestone ledges, oculinid coral reefs, and shell hash plains. The SMS specializes in studies of marine biodiversity and ecosystems of Florida.

Research focuses on the Indian River Lagoon and the offshore waters of Florida's east central coast, with comparative studies throughout coastal Florida. Ongoing research programs include the systematics, ecology, and functional morphology of algae; life histories of meiofaunal organisms, sipunculans, polychaetes, and gastropods; ecology of foraminiferans; systematics, reproduction, and ecology of several groups of echinoderms and crustacea; and studies of mangrove ecosystems. The resident science program concentrates on life histories of marine invertebrates, benthic ecology of the Indian River Lagoon and near shore reefs, marine plant-animal interactions, and chemical ecology of seaweeds and invertebrates.

The facilities at the SMS include an 8,000 square-foot laboratory/office building and a residence for visiting scientists on an 8-acre campus. Available for use by visiting scientists are laboratories for histology, electron microscopy, electrophoresis, DNA studies, biochemistry, a photographic darkroom, small industrial shop, and offices and laboratories for individual scientists. Specialized equipment includes recirculating sea water systems, equipment for preparing tissues for light and electron microscopy, a scanning and a transmission electron microscope, confocal microscope, centrifuges, an ultra-cold freezer, equipment for electrophoresis studies, a thermocycler for DNA analyses, high-performance liquid chromatographs, a gas chromatograph/mass spectrometer, and a UV-visual spectrophotometer. There is also a wide variety of light microscopes and photographic, video and computer equipment. The SMS owns four boats for use in field studies: a 17-foot Boston Whaler and 21-foot Carolina Skiff for research within the Indian River lagoon, a 21-foot center-console boat to access near-shore waters, and a 39-foot boat, the R/V SUNBURST, for work on the nearby continental shelf. Contact: Valerie Paul

Photographic and Printing Services
Are you planning to present your research as a poster at a scientific conference and need your poster printed? Photo Services can help. Complete a SI 800 form (available on the intranet), secure the signature of your advisor and deliver to the photo services office.

Parking
- All Fellowships

There is no public parking facility at the Smithsonian on the National Mall; on-street parking is limited and posted times are enforced. There are commercial parking lots and garages located within several blocks of the museums. There is also a limited number of parking spaces for vehicles with the appropriate license plate or permit for visitors with disabilities.

Parking is allowed on a space-available basis after 3:00 p.m. Such parking is not subject to the daily fee.

Parking is free to SI fellows on weekends and holidays at all SI controlled facilities, NMNH, NMAH, SISC & NASM.

Smithsonian Shuttle
- All Fellowships

The Smithsonian Shuttle Service consists of three shuttle routes that operate 8:00 a.m. till 5:30 p.m. The shuttle travels between the MSC, Mall, and SISC Shuttles.

Schedules are posted on the intranet.

Publications
- All Fellowships

Financial assistance for publication of manuscripts, even those produced as part of your fellowships, is not available centrally through the Smithsonian. However, individual advisors and Departments may have special resources to contribute. We recommend you discuss this directly with your advisor.

Copyright
- All Fellowships

Intellectual property rights, including copyrights in works created by Smithsonian fellows within the scope of their award and under the auspices of the Smithsonian, belong to the Smithsonian Institution. Further use of such works by fellows shall be subject to prior permission which may be granted by the Smithsonian Institution on a case-by-case basis in a written agreement. Questions and requests for permission should be submitted to the Office of the General Counsel.

Photographic Release
- All Fellowships

The Smithsonian Institution keeps photographic records of its courses, programs, and other events and occasionally uses selected photographs in publications, brochures, and on-line services to illustrate the work of the Smithsonian. Fellows will be asked to give (or not give) formal permission to the Smithsonian Institution to use photographs taken which may include the fellow, in brochures, publications, and electronic information, describing the programs and services of the Smithsonian.

Acknowledgments
- All Fellowships

We request that the Smithsonian Institution be acknowledged in any publication resulting from the research conducted under your fellowship appointment and copies of such publications should be provided to sponsoring units as well as OF.

Links to other Resources
- All Fellowships

Washington abounds in free and inexpensive activities! The following reference may be helpful:

Washington City Paper
This is published every Thursday, is free and available at Metro Stops and in many cafes. It highlights some of the week's cultural events.
http://www.washingtoncitypaper.com

The Washington Post
It's a good source of event information. It also publishes an online guide for Washington-area interns.
http://www.washingtonpost.com

Washington, DC, Convention and Tourism Corporation
1212 New York Avenue, NW, Suite 600
Washington, DC 20005
202.789.7000
http://www.washington.org

DC Heritage Tourism Coalition
1250 H Street, NW, Suite 1000
Washington, DC 20005
202.661.7581
http://www.dcheritage.org

National Park Service, Office of Public Affairs
1100 Ohio Drive, SW
Washington, DC 20242
202. 619.7222
Dial-a-Park: 202.619.7275
http://www.nps.gov

Maryland Office of Tourism Development
217 E. Redwood Street, 9th Floor
Baltimore, MD 21202
1.800.634.7386
http://www.mdisfun.org

Virginia Tourism Corporation
901 E. Byrd Street
Richmond, VA 23219
1.800.786-4485
http://www.virginia.org

OTHER RESOURCES

African American Civil War Memorial
Metro Stop: U Street
U Street and Vermont Avenue. NW
http://www.afroamcivilwar.org

Arlington National Cemetery
Metro Stop: Arlington Cemetery
http://www.arlingtoncemetry.org

Art Night on the Mall
Free music, movies, and art events at select Smithsonian museums during the summer. Watch the VIARC activity announcements for a complete schedule.

Chinatown
Metro Stop: Gallery Place/Chinatown
Corcoran Gallery of Art
http://www.corcoran.org

Dumbarton Oaks Museum and Garden
http://www.doaks.org

Eastern Market
Metro: Eastern Market
7th Street and North Carolina Avenue. SE
http://www.easternmarket.net

Embassy Row
http://www.embassy.org/ embassy_row

Georgetown Flea Market
Open each Sunday from 9:00 a.m. to 5:00 p.m.
Wisconsin Avenue and S Street. NW. in Georgetown
(Take Metrobus 30. 32.34. 36.)

Jazz Cafe at the National Museum of Natural History
Food and live jazz every Friday night.
http:/ /jazzsmithsonian.org/events/ev_start.asp

International Spy Museum
http://www.spymuseum.org

Meridian Hill Park
http://www.nps.gov/rocr/cultural/merid.htm

Millennium Stage
The John F. Kennedy Center for the Performing Arts
Free daily performances at 6:00 p.m.
http://www.kennedy-center.org/programs/millennium

Mount Vernon Estate and Gardens
http://www.mountvernon.org

National Building Museum
http://www.nbm.org/home

National Gallery of Art
http://www.nga.gov

National Geographic Society Explorer's Hall
http://www.nationalgeographic.com/explorer

National Museum of Women in the Arts
http://www.nmwa.org

The Octagon Museum
http://www.archfoundation.org/octagon

Old Stone House
A historic colonial structure in Rock Creek Park.
http://www.nps.gov/rocr/oldstonehouse

Phillips Collection
http://www.phillipscollection.org

Politics & Prose Bookstore and Coffeehouse
Free evening lectures by noted authors.
http://www.politics-prose.com

Rock Creek Park
http://www.nps.gov/rocr

Screen on the Green
Free old movies shown during summers in front of the Washington Monument. Watch the newspapers for schedule.

Studio Theatre
http://www.studiotheater.org

The Supreme Court
Metro Stop: Union Station or Capitol South
1st and East Capitol Streets, NE
Visitor Information Line: 202.479.3050
http://www.supremecourts.gov

Textile Museum
http://www.textilemuseum.org

The National Mall
Metro Stop: Smithsonian
In addition to the Smithsonian museums, here you will find many of DC's monuments: FDR Memorial, Korean War Veterans Memorial, Lincoln Memorial, Thomas Jefferson Memorial, Vietnam Veterans Memorial, and Washington Monument.
Most are open from 8:00 a.m. to midnight.
http://www.nps.gov/nama

US Botanical Garden
http://www.nationalgarden.org

United States Capitol Building
Metro Stop: Union Station or Capitol South
Open daily from 9:00 a.m. to 4:30 p.m., with guided tours available Monday-Saturday. SCEMS arranges special tours for Smithsonian interns during the summer months - watch for e-mail notifications.
http://www.aoc.gov

The White House
Metro Stop: McPherson Square
1600 Pennsylvania Avenue. NW
Visitors Office Info Line: 202-456-7051
http://www.whitehouse.gov

Wolf Trap (Performing Arts National Park)
http://www.wolf-trap.org

In addition, many young professionals enjoy after-work relaxation in entertainment districts. These include:

• Adams Morgan (NW Washington, DC)
• Dupont Circle (NW Washington, DC)
• Capitol Hill (N E Washington, DC)
• Georgetown (NW Washington, DC)
• Old Town Alexandria (Alexandria, VA.)
• Downtown Bethesda (Bethesda, MD.)
  

There are many spOF and recreation sites in the DC area.

Rock Creek Park includes fifteen miles of trails and winds through the middle of the District.

The Washington-Baltimore area is home to many professional spOF teams:

Mystics (wnba)

Wizards (NBA)

Capitals (NHL)

DC United (MLs Soccer)

Redskins (NFL)

Ravens (NFL)

Orioles (MLB).

MCI Center
http://www.mcicenter.com

FedEx Stadium
http://www.redskins.com/stadinfo.asp

Ravens Stadium
http://www.ravenszone.net

RFK Stadium
http://www.dcunited.com

Oriole Park at Camden Yards
http://www.theorioles.com

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HOW TO CLOSE YOUR APPOINTMENT

Final Report
- Smithsonian, Visiting Scholar & Visiting Scientist Fellowships

At the end of your tenure, fellows are required to submit to OF a final report. Reports are expected to be 2-3 pages in length and should summarize the research activities while at the Smithsonian. OF will remind fellows of this requirement. NOTE: advisors must review the repOF and initial them before submission to OF.

Exit Clearance Form
- All Fellowships

Copies of Natural History's "Fellows Exit Clearance Form" are available outside the ARC. Forms require the clearance signature from your advisor as well as NMNH libraries, ITO, plus your Departments administrative office and Collections Management unit. Return completed form plus your ID to Mary Sangrey in the Academic Resources Center - or - mail to MRC 106.

There are several versions of Exit Clearance Forms available to fellows. You are NOT required to complete the "employee" version that includes clearances beyond the scope of most fellowship appointments.

Fellows whose appointment is supported through OF will receive, about one month prior to the close of their appointment an exit packet including an exit clearance form for OF. This exit form should be returned to OF to confirm exit from your fellowship appointment.

Exit Clearance - Administration
- All Fellowships

An administrative officer from your Department must confirm that you've paid all outstanding debts owed to the Institution as well as completed necessary forms (e.g. travel vouchers) and returned borrowed keys, supplies and equipment.

You should also leave your forwarding address, telephone number and e-mail with your Departments administrative office so they can appropriately direct inquiries to you.

Exit Clearance - Library
- All Fellowships

Prior to exit you must secure the signature confirmation from an NMNH librarian that all your library materials have been returned or appropriately transferred.

Exit Clearance - Technologies & E-mail
- All Fellowships

Prior to exit you must close your Smithsonian e-mail account and network access. Although accounts are set to automatically lock on the "not to exceed" date listed in your award letter, you should first notify ITO that your appointment is complete and request at your accounts be closed.

Exit Clearance - Collections
- All Fellowships

The collections manager from your Department must confirm that you've appropriately cleared all collections and facilities obligations including refiling of borrowed specimens and completing specimen loan arrangement.

Exit Clearance - Smithsonian ID & Proximity
- All Fellowships

After securing the clearance signature for each of the exit elements on the Fellows Exit Clearance Form, return this along with your photo ID (and if appropriate, separate proximity access card(s)) to Mary Sangrey in the Academic Resources Center - or - mail to MRC 106.

Remember: SI Credentials are the property of the Smithsonian Institution. Credentials remain the property of the Smithsonian Institution after being issued to a holder and even after the expiration date. Each holder must surrender his or her credentials in its entirety on its expiration date, upon termination of his her association with the Smithsonian, or at the request of the Office of Protection Services.

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MAINTAIN A RELATIONSHIP WITH THE MUSEUM

Changing Status - Other Academic Appointments
- All Fellowships

Once you've completed your fellowship appointment you may wish to maintain formal collaborative links to the Museum through another academic appointment.

An academic appointment provides a formal scholarly affiliation with the Institution. There are six academic appointment categories: Adjunct Scientist, Research Associate, Collaborator, Student, Fellow, and Intern. The most appropriate appointment for exiting fellows is Collaborator, and in some cases Research Associate.

Research Associate: Research Associates are professional scholars who formally and actively collaborate with NMNH scientific staff through collaborative projects, proposal submission, co-authored publications, etc. including regular use of the NMNH research and collection facilities. Research Associates have achieved a degree, usually a doctorate, and have professional status within their academic community, they are generally affiliated with a recognized academic institution as active or retired staff and have an active publication record, including at least one scholarly publication within the past two years.

Collaborator: Collaborators are those professionals working independently within the National Museum of Natural History research and collection facilities or informally collaborating with members from the NMNH community on scientific endeavors. Collaborators have achieved an academic degree and hold professional status within the scientific community.

To be considered for appointment as Collaborator or Research Associate an NMNH research staff must submit a nomination packet on your behalf including a copy of your current cv plus a nomination memo from them outlining your contributions to the Institution and their commitment to serve as your sponsor. Nominations are considered twice each year, May 1 and November 1. Appointments are generally for 3 years and may be renewed.

Extending NMNH E-mail Accounts
- All Fellowships

Upon approval from your advisor, in some cases, fellows can maintain their Smithsonian e-mail account pending approval of the Natural History Office of Information Technologies. Contact ITO to discuss the details and appropriate protocols.