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| LSAMP at the Smithsonian |
LSAMP Winter Workshop
7 - 12 January 2001
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| LSAMP at the Smithsonian |
Application
Procedure
| Workshop
Agenda
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Logistics
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APPLICATION INFORMATION
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An archive of the on-line application form and application requirements for participation in the '01 Winter Workshop - - Scientific Partners: Joining the Smithsonian Community |
 at the Smithsonian |
1. To go directly to the on-line application form - - click HERE to see the application form for LSAMP at the Smithsonian '01 Winter Workshop. NOTE: For the LSAMP at the Smithsonian '01 Winter Workshop we utilized the Research Training Program "Application" on-line form.
2. Learn more about the LSAMP at the Smithsonian '01 Winter Workshop application process and review the instructions and codes needed to complete the form.
Who
submitted application forms?
Why was the application form required?
What are the technical
notes
about adding text to the on-line form?
Could application information be changed
after submission?
What is the select
a program
requirement?
What is a Personal
Identification Number?
Review
the Application Form category instructions.
Both
members (student and administrative representative) of the nominated LSAMP Center
team had to submit an RTP Application as part of the application documents to
be considered for participation in the LSAMP at the Smithsonian '01 Winter Workshop.
WHY
WAS THE APPLICATION FORM REQUIRED?
Information
was needed from applicants to expedite the preparations for hosting participants
in the January workshop. This information
was used as part of the evaluation process to select the 20 teams and to complete
the necessary forms and finalize agenda topics.
For
on-line application categories requiring text entries, the text could be entered
directly into the space provided or composed separately in a word processing
system and "copied" and "pasted" directly into the appropriate
section of the form.
Be
aware that not all web browsers offer the word wrap option compatible with the
RTP site programming, so text entered directly may have appeared as one continuous
sentence. However, all text entered will print and be viewed electronically
by selection panels as complete, formatted documents, regardless of how it may
appear on-line to the applicant.
Due
to special indexing, some fields only accepted entries from the suggested list.
If the most appropriate answer was not included in the listing of options, applicants
selected the next best choice from the list but offered better answers as part
of Optional question #9 at the end of the application form.
The
on-line application for the LSAMP at the Smithsonian '01 Winter Workshop utilized
the same application forms as the Research Training Program summer session.
To direct materials to the appropriate destination, applicants had to
make sure to click the "other" option for item #1 and indicate "LSAMP
Winter Workshop" in the "please specify" section.
Identifying the appropriate program was critical to directing materials to the
electronic correct file.
All
application information for the LSAMP at the Smithsonian '01 Winter Workshop
entered on-line at the RTP web site could be modified, or completely replaced,
until 1 December 2000. After the application deadline, modify functions automatically
turned off and new entries or modifications were not added to the current year
files.
NOTE:
It was not possible to retrieve previous text entries once new text was accepted
by the system!
To
route application materials from the on-line electronic submission option to
each nominee's personal application file, all applicants had to select and enter
a unique 9-digit number (e.g. social security number). This number serves as
an Application Identification Number electronically linking all materials submitted
and allowing access to previously entered data. This same EXACT number had to
be used by LSAMP Center Directors to submit the letter of recommendation and
by applicants to review or update application documents.
The
electronic system records the number exactly as entered the first time an applicant
registers their file including the use of dashes, dots, spaces, etc.
Because this can become unnecessarily problematic, applicants were encouraged
to use only numeric characters and avoid other elements in the Applicant Identification
Number.
Applicants
who did not submit materials electronically, and did not identify an Applicant
Identification Number, were randomly assigned a number.
To
ensure successful review, all nominees for the LSAMP at the Smithsonian '01
Winter Workshop had to provide answers for information requested on the RTP
Application form. Most RTP Application Form categories are self-explanatory.
Further explanation is provided here for reference.
1. Select Program:
All applicants to the '01 Winter Workshop must click the "other" option
and record "LSAMP Winter Workshop" in the "please specify"
section. This information determines the review set for processing application
materials. It is critical to enter this to ensure proper processing of your
application documents. If you have questions, contact the
system administrator.
2.
Name: Identifies the applicant's full, correct name. To assure
accurate grouping of items, applicants must use a consistent recording of their
name for all application materials. Please insure that references also use the
applicant's name as recorded heselection process to contact the applicant.
3. Current Address:
Identifies the applicant's current mailing address.
4. Current Contact Information:
Identifies the applicant's current telephone and e-mail information. This information
will be used throughout the
5. Social Security Number
(SSN): Used to identify the applicant, especially when applicants share the
same name or to match application materials for applicants using different names
or name combinations. Applicants not holding a SSN, or not wishing to provide
a SSN, may simply record n/a.
6. Date of Birth: Used to further identify the applicant, especially when applicants share the same name or to match application materials for applicants using different names or name combinations.
7. Permanent Address:
Identifies the applicant's permanent mailing address and contact information.
This information is particularly important to locate and notify applicants of
immediate changes during "winter semester break" and of new developments
after the standard dates.
8. Permanent Contact
Information: Identifies the applicant's permanent contact information. This
information is particularly important to locate and notify applicants of immediate
changes during "winter semester break" and of new developments after
the standard dates.
9. Citizenship: Identifies
the applicant's citizenship. US citizens are asked to identify their state of
residence. Non-US citizens are asked to identify their country of citizenship,
immigration status and/or visa information.
Non-US citizens must also identify their place of birth.
10. University: Identifies
the name of the academic institution the applicant is currently attending or
affiliated with. To further identify the institution, location (city, state,
and country) is requested.
11. Academic Advisor:
Only for students. Identifies the
applicant's academic advisor and contact information where the person can be
contacted for consultation. Applicants who do not have an academic advisor, or applicants
not wishing to disclose the name of their advisor, may simply record n/a.
12.
Academic Level: Only for students.
This references the US standard academic classification system of a four-year
undergraduate career. Applicants enrolled with a university that follows a different
academic classification are asked to identify the year equivalent or explain
their classification compared to the US standard.
13. Academic Major(s)/Minor(s):
Only for students. Identifies the undergraduate degree(s) anticipated by the applicant.
14. Grade Point Average:
Only for students. Identifies the evaluation scheme of the applicant's academic
institution. For applicants enrolled at institutions employing non-traditional
evaluation schemes, an explanation may be provided as supplementary information.
Generally, with few university courses from which to compute a GPA, students
in their first or second undergraduate year are also asked to identify their
high school evaluation level. More senior applicants, who have taken advanced
courses related to their major area of study are asked to also calculate and
enter their current GPA for courses specifically related to their declared major.
15. Career Goals: